International Programme Delivery Coordinator

Wellington Institute of Technology; Wellington; On-site; NZD 55,000 - 75,000; Full time

Job summary

Wellington Institute of Technology is hiring for an International Programme Delivery Coordinator to support the delivery of our School of Innovation, Design and Technology programmes with offshore international partners. You will coordinate logistical needs, support academic staff travel, and build strong relationships with partner institutions globally.

The role reports to the Operations Manager and requires flexibility for travel periods and different time zones.

Qualifications

• Proven experience in an administration, coordination, or operations role.
• Experience working in a regulated environment.
• Experience engaging with international colleagues, partners, or stakeholders.
• Strong organisational and planning skills, with the ability to manage multiple priorities.
• Excellent communication and relationship-building abilities.
• Advanced attention to detail and strong analytical skills, particularly with spreadsheets and reporting.

Responsibilities

• Coordinating international programme delivery logistics and operational support.
• Managing travel arrangements, approvals, visas, insurance, accommodation, and related documentation.
• Acting as a key point of contact for travelling staff and international partners.
• Monitoring programme readiness and supporting risk management activities.
• Maintaining accurate records, financial documentation, invoices, and reporting.
• Supporting cultural awareness and travel preparedness initiatives.
• Providing professional administrative support across a range of school activities.
• Contributing to process improvement and the development of efficient administrative systems.
• Building positive working relationships with staff, students, and international stakeholders.

Skills

Administration

Coordination

Stakeholder engagement

Time management

Attention to detail

Job description

International Programme Delivery Coordinator

Permanent Full-time (1 FTE)

School of Innovation, Design and Technology | Whitireia& WelTec

Are you an exceptional organiser who thrives in a fast-pacedenvironment and enjoys working with people from around the world?

Whitireia and WelTec are seeking an experienced and highlyorganised International Programme Delivery Coordinator to support thesuccessful delivery of our School of Innovation, Design and Technologyprogrammes with offshore international partners.

This is an exciting opportunity to work at the centre ofinternational education, coordinating programme logistics, supporting academicstaff travelling overseas, and building strong relationships with partnerinstitutions across the globe.

About Us

Whitireia and WelTec are leading tertiary educationproviders with a shared vision of "Learning together. Transforminglives." We are committed to delivering high-quality vocational and appliededucation while fostering meaningful partnerships, inclusivity, innovation, andstudent success. Our values of Whakapapa, Whānaungatanga, Manaaki, and Tikangaguide everything we do.

About the Role

Reporting to the Operations Manager, you will play a keyrole in ensuring the smooth and efficient delivery of international programmesdelivered through offshore partner institutions. You will coordinateoperational requirements before, during, and after international programmedelivery while providing high-quality administrative support across the School.

This role will require some flexibility in working hours,including availability outside normal office hours during peak travel periodsand to accommodate different time zones. Flexible working arrangements willsupport these requirements.

Your responsibilities will include:

• Coordinatinginternational programme delivery logistics and operational support.
• Managingtravel arrangements, approvals, visas, insurance, accommodation, andrelated documentation.
• Actingas a key point of contact for travelling staff and international partners.
• Monitoringprogramme readiness and supporting risk management activities.
• Maintainingaccurate records, financial documentation, invoices, and reporting.
• Supportingcultural awareness and travel preparedness initiatives.
• Providingprofessional administrative support across a range of school activities.
• Contributingto process improvement and the development of efficient administrativesystems.
• Buildingpositive working relationships with staff, students, and internationalstakeholders.

About You

To be successful in this role, you will bring:

• Provenexperience in an administration, coordination, or operations role.
• Experienceworking in a regulated environment.
• Experienceengaging with international colleagues, partners, or stakeholders.
• Strongorganisational and planning skills, with the ability to manage multiplepriorities.
• Excellentcommunication and relationship-building abilities.
• Advancedattention to detail and strong analytical skills, particularly withspreadsheets and reporting.
• Theability to remain calm and effective when responding to unexpected issuesor changing priorities.
• Aproactive, solutions-focused approach and a commitment to excellentcustomer service.
• Confidencelearning and using new technologies and systems.