Hybrid Infrastructure Contract Administrator

Aotearoa New Zealand Association of Social Workers; Kaikohe; Hybrid; NZD 61,000 - 68,000; Full time

Job summary

Far North District Council is seeking a detail‑oriented Contract Administrator for the Infrastructure Group. You will ensure contractual, financial and administrative compliance across major projects, with a focus on accuracy and governance.

The role supports procurement, budget management and documentation control, while promoting excellent stakeholder service and continuous improvement within a collaborative team.

Qualifications

• Experience in financial and procurement systems or a similar role.
• Knowledge of NZ Standards contracts 3910/3916/CCCS/SFA.
• Proficient with Microsoft Project and MS Office tools.
• Understanding of local government operations and Te Tiriti o Waitangi obligations.

Responsibilities

• Manage contract claims and variations in line with NZ Standard Contracts (3910/3916/CCCS/SFA).
• Maintain the contract retention account and ensure timely release of retentions.
• Administer contract documentation including bonds, insurance, and updates to the Contracts Register.
• Oversee procurement and financial processes including purchase orders, invoices, payments.
• Process monthly journals and accruals with accuracy and timeliness.
• Record 3 Waters contract variations and maintain a robust audit trail.
• Coordinate variation reviews and approvals with the Waters Manager.
• Schedule meetings, prepare agendas, record minutes, and manage action items.
• Provide excellent customer service to internal and external stakeholders.
• Escalate risks to the Council's Risk Register and manage inbox tasks via a roster.

Skills

Financial systems

Contract administration

NZ Standards contracts 3910/3916/CCCS

MS Project

MS Excel

Budgets knowledge

Local government operations

Te Ao Māori / Te Tiriti awareness

Driver’s licence

Interpersonal skills

Organisational skills

Communication skills

Education

NCEA Level 3 qualification

Tools

Microsoft Project

MS Excel

MS Word

Outlook

Job description

Far North District Council is seeking a detail‑oriented Contract Administrator for the Infrastructure Group. You will ensure contractual, financial and administrative compliance across major projects, with a focus on accuracy and governance.

The role supports procurement, budget management and documentation control, while promoting excellent stakeholder service and continuous improvement within a collaborative team.