Capital Contracts Coordinator

Northpower Limited; Auckland; Hybrid; NZD 70,000 - 100,000; Full time

Benefits offered by this job

Life insurance

Discounted medical cover

Wellbeing support

Fuel & retail discounts

Learning & career progression

Inclusive, supportive culture

Job summary

Northpower is seeking a Capital Contracts Coordinator to join the Major Works team in Auckland. You will provide contract administration, commercial coordination and project support across large capital and zone substation projects, ensuring documentation, procurement, and reporting are accurate.

You will work with Project Managers to maintain registers and records, coordinate subcontractor documents, and manage notices, variations, and cost tracking, while supporting reporting and handovers to

Qualifications

• Experience in contract, commercial or project administration within construction, utilities, infrastructure or similar environment.
• Understanding of construction contracts, ideally NZS 3910 or similar contract forms.
• Commercial awareness across purchase orders, invoices, WIP, variations and claims.

Responsibilities

• Support contract administration throughout the project lifecycle.
• Maintain project registers, documentation and correspondence.
• Coordinate procurement and subcontractor documentation.
• Assist with contract notices, claims, variations, extensions of time and payment claims.
• Track project costs, commitments, purchase orders, invoices and subcontractor claims.
• Support weekly and monthly reporting including WIP, forecasts and budget tracking.
• Coordinate meeting agendas, minutes, actions and follow-ups.
• Maintain HSQE, environmental, quality, inspection and commissioning records.
• Support project handovers, defects management and close-out documentation.
• Identify missing information, overdue actions or commercial risks and escalate early.

Skills

Contract administration

Commercial coordination

Project coordination

Documentation control

MS Office

Communication skills

NZ driver licence

Education

Contract administration qualification

Tools

Document management systems

Registers for project reporting

Job description

Applications close 10/10/2026 Reference REQ2110 Employment type Permanent Location 19 Arwen Place, East Tamaki, Auckland 2013 NZL

About the Role

We’re looking for an organised and commercially mindedCapital Contracts Coordinator to join our Major Works team in Auckland.

Working closely with Project Managers, you’ll provide contract administration, commercial coordination and project support across major capital and zone substation projects. You’ll help keep projects moving by ensuring contract documentation, procurement activities, subcontractor information, project records and commercial reporting are accurate and up todate.

Candidates must have prior experience in constructionproject coordination and administration.

Your responsibilities will include:

• Supportingcontract administration throughout the project lifecycle
• Maintainingproject registers, documentation and correspondence
• Coordinatingprocurement and subcontractor documentation
• Assistingwith contract notices, claims, variations, extensions of time and paymentclaims
• Trackingproject costs, commitments, purchase orders, invoices and subcontractorclaims
• Supportingweekly and monthly reporting, including WIP, forecasts and budget tracking
• Coordinatingmeeting agendas, minutes, actions and follow-ups
• MaintainingHSQE, environmental, quality, inspection and commissioning records
• Supportingproject handovers, defects management and final close-out documentation
• Identifyingmissing information, overdue actions or commercial risks and escalatingthese early

This is a great opportunity to play an important role in thesuccessful delivery of complex infrastructure projects while developing yourcommercial, contract and project delivery capability.

About You

You’re highly organised, detail-focused and confidentworking across multiple projects, deadlines and stakeholders. You communicateclearly, follow up actions proactively and enjoy helping project teams stay incontrol of their commercial and contractual responsibilities.

You’ll ideally bring:

• Experiencein contract, commercial or project administration within construction,utilities, infrastructure or a similar environment
• Arelevant qualification in contract administration, constructionmanagement, project management or a related discipline
• Anunderstanding of construction contracts, ideally NZS 3910 or similarcontract forms
• Commercialawareness across purchase orders, invoices, WIP, subcontractor claims andvariations
• Strongdocument control, reporting and record-management skills
• Confidenceusing Microsoft Office, project reporting tools, registers and documentmanagement systems
• Excellentwritten and verbal communication skills
• Theability to identify issues early and elevate them appropriately
• Acollaborative and practical approach to supporting Project Managers, fieldteams, clients, consultants and subcontractors
• Astrong commitment to health, safety, quality and environmental standards
• Afull New Zealand Class 1 Driver Licence, preferably

If you enjoy bringing structure to complex projects, keepingpeople informed and making sure the commercial details are covered, we’d loveto hear from you.

What's in it for you?

• Competitivepay, plus flexible leave and boosted KiwiSaver options
• Lifeinsurance, discounted medical cover and wellbeing support
• Fueland retail discounts
• Ongoinglearning, development and career progression opportunities
• Asupportive, inclusive and family-friendly culture where safety comes first
• Theopportunity to work on essential infrastructure projects that help powerNew Zealand's future

About Northpower

Proudly Kiwi-owned, Northpower is one of New Zealand'slargest infrastructure businesses, delivering electricity, fibre, renewables,transmission and energy services across Aotearoa. With over 1,400 peoplenationwide, we're proud to power the communities that rely on us every day.

We welcome people from all backgrounds and are committed tocreating an inclusive workplace where everyone feels they belong.

Pre-employment checks include a criminal history check,medical assessment, and drug and alcohol testing.

Applicants must have the legal right to work inNew Zealand.