HR Data & Onboarding Coordinator

Ritchies Transport; Auckland; On-site; NZD 60,000 - 75,000; Full time

Job summary

Ritchies Transport is seeking an organised HR Co-ordinator to support the People and Culture team. You will ensure accurate employee data in the HRIS, manage documentation and assist with onboarding, payroll, recruitment and HR reporting.

Reporting to the HR Business Partner, you will handle compliance records, licences, visas and training, while keeping files well organized for authorised access and facilitating smooth HR processes across the depot network.

Qualifications

• Experience in HR administration or coordination.
• Strong data accuracy and documentation focus.
• Ability to use HRIS, Excel and Microsoft 365.
• Ability to manage competing priorities and communicate progress.
• Discretion and confidentiality in handling personal information.

Responsibilities

• Maintaining accurate HRIS data and checking changes against approved employment documents.
• Preparing employment agreements, variations and letters using templates.
• Keeping employee files complete, organised and easy to access.
• Monitoring compliance records including licences, visas, qualifications and training.
• Tracking expiry dates, following up missing documentation and escalating concerns.
• Coordinating onboarding, employment changes and offboarding.
• Providing payroll with accurate, approved information within deadlines.
• Supporting recruitment, training, performance reviews and HR reporting.
• Responding to routine HR enquiries and guiding managers through processes.
• Identifying improvements to reduce duplication and streamline processes.

Skills

HR administration

Attention to detail

HRIS

Excel

Microsoft 365

Tools

BambooHR

Job description

Ritchies Transport is seeking an organised HR Co-ordinator to support the People and Culture team. You will ensure accurate employee data in the HRIS, manage documentation and assist with onboarding, payroll, recruitment and HR reporting.

Reporting to the HR Business Partner, you will handle compliance records, licences, visas and training, while keeping files well organized for authorised access and facilitating smooth HR processes across the depot network.