HR Coordinator

Ritchies Transport; Auckland; On-site; NZD 60,000 - 75,000; Full time

Job summary

Ritchies Transport is seeking an organised HR Co-ordinator to support the People and Culture team. You will ensure accurate employee data in the HRIS, manage documentation and assist with onboarding, payroll, recruitment and HR reporting.

Reporting to the HR Business Partner, you will handle compliance records, licences, visas and training, while keeping files well organized for authorised access and facilitating smooth HR processes across the depot network.

Qualifications

• Experience in HR administration or coordination.
• Strong data accuracy and documentation focus.
• Ability to use HRIS, Excel and Microsoft 365.
• Ability to manage competing priorities and communicate progress.
• Discretion and confidentiality in handling personal information.

Responsibilities

• Maintaining accurate HRIS data and checking changes against approved employment documents.
• Preparing employment agreements, variations and letters using templates.
• Keeping employee files complete, organised and easy to access.
• Monitoring compliance records including licences, visas, qualifications and training.
• Tracking expiry dates, following up missing documentation and escalating concerns.
• Coordinating onboarding, employment changes and offboarding.
• Providing payroll with accurate, approved information within deadlines.
• Supporting recruitment, training, performance reviews and HR reporting.
• Responding to routine HR enquiries and guiding managers through processes.
• Identifying improvements to reduce duplication and streamline processes.

Skills

HR administration

Attention to detail

HRIS

Excel

Microsoft 365

Tools

BambooHR

Job description

HR Coordinator

Help keep our people information accurate and our business moving

We’re looking for an organised, detail-focused HR Coordinator who takes pride in getting things right and providing helpful support to employees and managers.

Reporting to the HR Business Partner, you’ll support a busy transport business where accurate employee information and current compliance records matter every day. A key focus will be maintaining our HRIS, BambooHR and ensuring the documentation behind each employee record is complete, correct and up to date.

About the role

You’ll work closely with our People and Culture team, Recruitment, Payroll and depot teams to coordinate HR administration throughout the employee lifecycle.

Your responsibilities will include:

- Maintaining accurate HRIS data and checking changes against approved employment documents.

- Preparing employment agreements, variations and letters using approved templates.

- Keeping employee files complete, organised and easy for authorised users to access.

- Monitoring relevant compliance records, including licences, endorsements, visas, qualifications and training.

- Tracking expiry dates, following up missing documentation and escalating concerns promptly.

- Coordinating onboarding, employment changes and offboarding.

- Providing Payroll with accurate, approved information within agreed deadlines.

- Supporting recruitment, training, performance reviews and HR reporting.

- Responding to routine HR enquiries and helping managers navigate our processes.

You’ll also help identify practical improvements that reduce duplication and make our processes easier for the people who use them.

About you

You understand that good HR coordination means checking the details, asking questions when something is unclear and following matters through to completion.

You’ll bring:

- Experience in HR administration or coordination.

- Strong attention to detail and a systematic approach to checking data and documents.

- Confidence using an HRIS, Microsoft 365 and Excel.

- The ability to manage competing priorities and keep others informed of progress.

- Clear communication skills and a helpful, practical approach to supporting the business.

- Sound judgement about when to seek advice or escalating an issue.

- Respect for confidentiality and the careful handling of personal information.

Experience with BambooHR or in transport or another regulated operational environment would be an advantage.

Why join Ritchies?

This role offers variety, close working relationships with operational teams and the opportunity to improve how HR supports the business. Your work will help ensure our managers have reliable information and our employees receive accurate, timely support.