HR Coordinator (Fixed Term - Projects)

Evolve Education Group; Auckland; Hybrid; NZD 55,000 - 75,000; Full time

Job summary

Evolve Education Group is seeking a junior HR Coordinator for a fixed-term project role in Auckland to lead an important compliance-focused initiative. You will support the Ministry of Education requirements related to overseas Police Vetting for core workers and work with centres nationwide to gather data and update records.

You will identify affected staff, liaise with kaimahi, support the vetting process and keep safety check documentation current.

Qualifications

• 1–2 years' experience in an HR, recruitment, coordination or administration role.
• Experience handling sensitive and confidential employee information.
• Strong attention to detail and confidence working with legislative or compliance requirements.
• Excellent communication skills and the ability to build rapport quickly with a wide range of people.
• Proactive approach and confidence engaging with employees and centre teams.
• Strong organisational skills and the ability to manage multiple tasks and deadlines.

Responsibilities

• Reviewing employee records to identify core workers who may require overseas Police Vetting checks.
• Engaging with kaimahi across the country to explain requirements and obtain documentation and consent.
• Supporting employees through the overseas Police Vetting process and coordinating information collection.
• Updating safety check documentation and maintaining accurate compliance records.
• Monitoring progress, tracking outcomes and ensuring deadlines are met.
• Providing general HR administration and project support as required.

Skills

HR coordination

Confidentiality

Attention to detail

Legislation/compliance

Stakeholder engagement

Phone communication

Job description

HR Coordinator (Fixed Term Project Role)

Fixed Term to April 2027

Are you an organised people person who enjoys managing projects, navigating legislative requirements, and building positive relationships across a large workforce? We're looking for a junior HR Coordinator to join our team on a fixed-term basis and lead an important compliance-focused project.

This role will play a key part in supporting our organisation to meet new Ministry of Education requirements relating to overseas Police Vetting for core workers.

About the Role

Working closely with our centres and kaimahi, you will coordinate the end-to-end process of identifying affected employees, gathering required information, and ensuring employee records and safety checks are updated accurately and efficiently.

Key responsibilities include:

• Reviewing employee records to identify core workers who may require overseas Police Vetting checks.
• Engaging directly with kaimahi across the country to explain requirements and obtain necessary documentation and consent.
• Supporting employees through the overseas Police Vetting process and coordinating the collection of required information.
• Updating employee safety check documentation and maintaining accurate compliance records.
• Monitoring progress, tracking outcomes, and ensuring deadlines are met.
• Providing general HR administration and project support as required.

About You

To be successful in this role, you'll bring:

• 1-2 years' experience in an HR, recruitment, coordination, or administration role.
• Experience handling sensitive and confidential employee information.
• Strong attention to detail and confidence working with legislative or compliance requirements.
• Excellent communication skills and the ability to build rapport quickly with a wide range of people.
• A proactive approach and confidence picking up the phone to engage with employees and centre teams.
• Strong organisational skills and the ability to manage multiple tasks and deadlines.

Experience within Early Childhood Education or the education sector would be advantageous but is not essential.

Why Join Us?

This is a fantastic opportunity to contribute to an important organisation-wide project while gaining valuable experience in HR compliance and stakeholder engagement. You'll work alongside a supportive team and play a key role in ensuring we continue to meet our obligations while supporting our people throughout the process.

If you're an enthusiastic coordinator who enjoys connecting with people and managing meaningful projects, we'd love to hear from you.