Healthcare Team Coordinator — Admin & Impact

Alpha Personnel Recruitment Ltd; Wellington; On-site; NZD 52,000 - 60,000; Full time

Job summary

Alpha Personnel Recruitment Ltd in Wellington seeks an experienced team administrator with healthcare exposure to support a Disability Health Services team. This is an immediate 3‑month temporary role with potential extension, based at offices in Auckland or Wellington.

You’ll run day‑to‑day admin, manage inboxes and diaries, coordinate meetings and minutes, arrange travel, and act as a key contact for internal and external networks while improving processes to help the team work efficiently.

Qualifications

• Around 5 years’ relevant administration experience.
• 2+ years’ experience in healthcare and/or the disability sector.
• Ability to juggle competing priorities.
• Familiar with government processes or machinery of government environments.

Responsibilities

• Keep day-to-day administration running smoothly, including inboxes, diaries, documents and travel bookings.
• Coordinate team, governance and working group meetings, including agendas, minutes and follow-up actions.
• Act as a key point of contact for internal and external networks, community engagement and communications.
• Support team members with systems, processes, reporting and general administration.
• Help ensure team members have the accommodations and support they need to do their best work.
• Spot opportunities to improve systems and processes and make the team more efficient.

Skills

Organisational skills

Communication

Diary management

Minute taking

Travel coordination

Discretion

Confidentiality

Team coordination

Tools

Microsoft Office

Job description

Alpha Personnel Recruitment Ltd in Wellington seeks an experienced team administrator with healthcare exposure to support a Disability Health Services team. This is an immediate 3‑month temporary role with potential extension, based at offices in Auckland or Wellington.

You’ll run day‑to‑day admin, manage inboxes and diaries, coordinate meetings and minutes, arrange travel, and act as a key contact for internal and external networks while improving processes to help the team work efficiently.