Healthcare Team Administrator

Alpha Personnel Recruitment Ltd; Wellington; On-site; NZD 52,000 - 60,000; Full time

Job summary

Alpha Personnel Recruitment Ltd in Wellington seeks an experienced team administrator with healthcare exposure to support a Disability Health Services team. This is an immediate 3‑month temporary role with potential extension, based at offices in Auckland or Wellington.

You’ll run day‑to‑day admin, manage inboxes and diaries, coordinate meetings and minutes, arrange travel, and act as a key contact for internal and external networks while improving processes to help the team work efficiently.

Qualifications

• Around 5 years’ relevant administration experience.
• 2+ years’ experience in healthcare and/or the disability sector.
• Ability to juggle competing priorities.
• Familiar with government processes or machinery of government environments.

Responsibilities

• Keep day-to-day administration running smoothly, including inboxes, diaries, documents and travel bookings.
• Coordinate team, governance and working group meetings, including agendas, minutes and follow-up actions.
• Act as a key point of contact for internal and external networks, community engagement and communications.
• Support team members with systems, processes, reporting and general administration.
• Help ensure team members have the accommodations and support they need to do their best work.
• Spot opportunities to improve systems and processes and make the team more efficient.

Skills

Organisational skills

Communication

Diary management

Minute taking

Travel coordination

Discretion

Confidentiality

Team coordination

Tools

Microsoft Office

Job description

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Alpha Personnel Recruitment Ltd – Wellington, North Island

Are you an experienced administrator with a background in healthcare and a talent for keeping busy teams organised, connected and on track?

A healthcare client of ours is looking for an experienced team administraor to join a Disability Health Services team and play a key role in supporting the delivery of inclusive, accessible and equitable health services for disabled people.

This is an immediate start temporary role for a 3 month period (likely to extend) and can be based at their offices in either Auckland or Wellington.

What you’ll be doing

This is a varied coordination role where no two days will look exactly the same. You’ll:

• Keep day-to-day administration running smoothly, including inboxes, diaries, documents and travel bookings.
• Coordinate team, governance and working group meetings, including agendas, minutes and follow-up actions.
• Act as a key point of contact for internal and external networks, community engagement and communications.
• Support team members with systems, processes, reporting and general administration.
• Help ensure team members have the accommodations and support they need to do their best work.
• Spot opportunities to improve systems and processes and make the team more efficient.

What we’re looking for

You’ll bring around 5 years’ relevant administration experience, including proven experience in a team administrator or coordination role. Ideally, you’ll also have 2+ years’ experience in healthcare and/or the disability sector.You’ll be:

• Highly organised, proactive and able to juggle competing priorities.
• A confident communicator who can build relationships at all levels.
• Experienced in diary and meeting management, minute taking and travel coordination.
• Comfortable working in a fast-paced, collaborative environment.
• Discreet and trustworthy, with excellent attention to detail and confidentiality.
• Familiar with government processes and machinery of government environments.
• Passionate about improving the experience of disabled people accessing health services.

If you’re a capable administrator who loves making things happen behind the scenes and wants to contribute to meaningful work, we’d love to hear from you.