Hamilton-Based Business Support Administrator

KiwiRail Freight; Hamilton; On-site; NZD 60,000 - 70,000; Full time

Benefits offered by this job

Career development opportunities

Discounted travel on NZ rail services

Health insurance

Job summary

KiwiRail is seeking an experienced Business Support Administrator to join our Hamilton depot and provide essential administrative support across our operational teams, finance, training coordination, procurement, and compliance activities. Based in a busy depot environment, you’ll work closely with leaders and frontline staff to keep processes running smoothly.

This permanent full-time role offers 40 hours per week, with flexible start/finish times (e.g., 7:30am–4:00pm or 8:00am–4:30pm) and

Qualifications

• 3+ years' experience in an administration or business support role.
• Current full Class 1 Driver Licence required, with flexibility to travel across sites.
• Strong Microsoft Office skills, particularly Word and Excel.
• Experience managing multiple priorities in a fast-paced environment.
• Knowledge of finance processes, invoicing, and purchasing activities.

Responsibilities

• Providing day-to-day administrative support to managers and operational teams.
• Coordinating travel, accommodation, and site logistics.
• Monitor and support our regional training requirements.
• Generate customer invoices.
• Manage various compliance requirements and KiwiRail systems.
• Raising purchase orders and assisting with invoicing activities.
• Supporting local health, safety, and environmental initiatives.
• Provide various finance support for our account, accounts payable, accounts receivable teams.
• Assisting with reporting and providing business support across the site.

Skills

Administrative experience

MS Office

Communication skills

Driver licensing

Prioritization

Finance process exposure

Education

Business Administration qualification

Tools

SAP

Maximo

Job description

KiwiRail is seeking an experienced Business Support Administrator to join our Hamilton depot and provide essential administrative support across our operational teams, finance, training coordination, procurement, and compliance activities. Based in a busy depot environment, you’ll work closely with leaders and frontline staff to keep processes running smoothly.

This permanent full-time role offers 40 hours per week, with flexible start/finish times (e.g., 7:30am–4:00pm or 8:00am–4:30pm) and