Business Support Hamilton

KiwiRail Freight; Hamilton; On-site; NZD 60,000 - 70,000; Full time

Benefits offered by this job

Career development opportunities

Discounted travel on NZ rail services

Health insurance

Job summary

KiwiRail is seeking an experienced Business Support Administrator to join our Hamilton depot and provide essential administrative support across our operational teams, finance, training coordination, procurement, and compliance activities. Based in a busy depot environment, you’ll work closely with leaders and frontline staff to keep processes running smoothly.

This permanent full-time role offers 40 hours per week, with flexible start/finish times (e.g., 7:30am–4:00pm or 8:00am–4:30pm) and

Qualifications

• 3+ years' experience in an administration or business support role.
• Current full Class 1 Driver Licence required, with flexibility to travel across sites.
• Strong Microsoft Office skills, particularly Word and Excel.
• Experience managing multiple priorities in a fast-paced environment.
• Knowledge of finance processes, invoicing, and purchasing activities.

Responsibilities

• Providing day-to-day administrative support to managers and operational teams.
• Coordinating travel, accommodation, and site logistics.
• Monitor and support our regional training requirements.
• Generate customer invoices.
• Manage various compliance requirements and KiwiRail systems.
• Raising purchase orders and assisting with invoicing activities.
• Supporting local health, safety, and environmental initiatives.
• Provide various finance support for our account, accounts payable, accounts receivable teams.
• Assisting with reporting and providing business support across the site.

Skills

Administrative experience

MS Office

Communication skills

Driver licensing

Prioritization

Finance process exposure

Education

Business Administration qualification

Tools

SAP

Maximo

Job description

Select how often (in days) to receive an alert:

• Career development and growth opportunities
• Full-time, permanent position (40 hours per week, Monday to Friday) with flexible start and finish times, including 7:30am to 4:00pm or 8:00am to 4:30pm.
• Some travel within work hourswill be required(work vehicle provided when this travel is needed)

We're looking for an experienced Business Support Administrator to join our team and provide essential administrative support across our operational business.

Based within a busy depot environment, you'll work closely with leaders and frontline teams to support administration, finance, training coordination, procurement, and compliance activities. No two days will be the same, making this an ideal opportunity for someone who enjoys variety, organisation, and working with people.

Key responsibilities include:

• Providing day-to-day administrative support to managers and operational teams
• Coordinating travel, accommodation, and site logistics
• Monitorand supportourregionaltraining requirements
• Generatecustomer invoices
• Managevariouscompliancerequirementsand KiwiRail systems
• Raising purchase orders and assisting with invoicing activities
• Supporting local health, safety, and environmental initiatives
• Provide variousfinance support for our account,accountspayable, accountsReceivableTeams
• Assisting with reporting and providing business support across the site

We're looking for someone who is highly organised, proactive, and enjoys supporting a diverse range of stakeholders.

To be successful, you'll have:

• 3+ years' experience in an administration or business support role
• Current full Class 1 Driver Licence required, with flexibility to travel across sites and office locations as needed
• Strong Microsoft Office skills, particularly Word and Excel
• Experience managing multiple priorities in a fast-paced environment
• Knowledge of finance processes, invoicing, and purchasing activities
• Excellent attention to detail and accuracy
• Strong written and verbal communication skills
• A customer-focused approach and ability to build positive working relationships

Ideally, you'll also have:

• Experience using SAP and/or Maximo
• Experience within infrastructure, construction, rail, transport, or a similar operational environment
• A qualification in Business Administration or a related discipline

Nōuterourou|What’sin it for you:

At KiwiRail, you gain more than a job, you build a career.

• Permanent full-time role based in Hamilton (40 hours per week, Monday to Friday)
• Ongoing training and professional development opportunities
• Career growth and progression pathways across KiwiRail
• Supportive and collaborative team environment
• Discounted travel on Great Journeys New Zealand and Interislander services
• Discounted Southern Cross Health Insurance
• Access to NZ Rail Staff Welfare Trust benefits

Kua rite, kia rite | Ready to Make a Difference?

If you're an experienced administrator who enjoys problem-solving, building relationships, and keeping things running smoothly, we'd love to hear from you.

Rāaukati| Applications close:11 September2026 (Unless filled sooner)

Successful candidates must pass a pre-employment medical and drug screen

Applicants must hold New Zealand residency or citizenship

KiwiRail is committed to creating an inclusive and supportive workplace where everyone can feel valued and respected. We welcome applications from people of all backgrounds, abilities, and experiences because together we are stronger.