Group Administration & Operations Coordinator

Aotearoa New Zealand Association of Social Workers; Whau; On-site; NZD 55,000 - 70,000; Full time

Job summary

Happy Learning Childcare in Auckland is seeking a proactive Group Administrator to provide hands-on administrative support across the business, with a clear progression path to Administration Manager and increased responsibility.

The role covers general group and centre administration, enrolment and parent administration, invoicing and financial administration, staff records and onboarding, and regular management reports.

Qualifications

• Strong organisational and time-management skills.
• Excellent attention to detail.
• Good written and verbal English communication.
• Confidence using Microsoft Office, particularly Excel, Word and Outlook.
• Good general computer and technology skills.
• Ability to work independently and follow matters through to completion.
• Practical, problem-solving attitude.
• Willingness to learn new systems and take on increasing responsibility.

Responsibilities

• General group and centre administration.
• Preparing and maintaining records, documents, reports and spreadsheets.
• Assisting with enrolment and parent administration.
• Supporting invoicing, accounts and financial administration.
• Coordinating information between Centre Managers and group management.
• Assisting with staff records, recruitment administration and onboarding.
• Maintaining organised electronic filing and document systems.
• Supporting ECE compliance documentation and reporting.
• Collecting and checking operational information from childcare management systems.
• Assisting management with regular operational and management reports.

Job description

Happy Learning Childcare in Auckland is seeking a proactive Group Administrator to provide hands-on administrative support across the business, with a clear progression path to Administration Manager and increased responsibility.

The role covers general group and centre administration, enrolment and parent administration, invoicing and financial administration, staff records and onboarding, and regular management reports.