Governance & Systems Manager (Board Support)

Aotearoa New Zealand Association of Social Workers; Linwood-Central-Heathcote Community; On-site; NZD 65,000 - 90,000; Full time

Job summary

Baptist Resources Limited (BRL) is seeking a Governance Secretary & Systems Manager to strengthen governance across BRL and its client organisations. You will manage governance administration, minutes, papers and records with a focus on structure, confidentiality and system efficiency.

Working with Board Chairs and leaders, you will oversee meeting cycles, agendas, papers, minutes, and digital governance platforms such as BoardPro, Teams and SharePoint, driving consistent, policy-aligned

Qualifications

• Excellent written communication skills and the ability to prepare clear and accurate minutes and governance documentation.
• Strong organisational and time-management skills.
• Excellent attention to detail and the ability to manage multiple priorities.
• Sound judgement, discretion, and the ability to handle confidential information appropriately.

Responsibilities

• Support Board Chairs and governance groups with meeting planning and governance processes.
• Coordinate annual Board and committee meeting cycles.
• Prepare and coordinate agendas, meeting notices and Board papers.
• Attend Board and committee meetings and prepare accurate minutes.
• Maintain records of resolutions, decisions and actions.
• Follow up agreed actions with relevant personnel.
• Maintain governance registers, records and key governance documents.
• Manage and improve governance filing and document management systems.
• Support the effective use of governance and digital platforms, including BoardPro, Microsoft Teams and SharePoint.
• Help ensure governance processes are organised, consistent, and aligned with organisational policies and governing documents.

Skills

Excellent written communication

Strong organisational skills

Discretion & confidentiality

Team collaboration

Attention to detail

Education

Business administration or related field

Law studies would be advantageous

Tools

BoardPro

Microsoft Teams

SharePoint

Microsoft 365

Job description

Baptist Resources Limited (BRL) is seeking a Governance Secretary & Systems Manager to strengthen governance across BRL and its client organisations. You will manage governance administration, minutes, papers and records with a focus on structure, confidentiality and system efficiency.

Working with Board Chairs and leaders, you will oversee meeting cycles, agendas, papers, minutes, and digital governance platforms such as BoardPro, Teams and SharePoint, driving consistent, policy-aligned