Governance Secretary & Systems Manager

Aotearoa New Zealand Association of Social Workers; Linwood-Central-Heathcote Community; On-site; NZD 65,000 - 90,000; Full time

Job summary

Baptist Resources Limited (BRL) is seeking a Governance Secretary & Systems Manager to strengthen governance across BRL and its client organisations. You will manage governance administration, minutes, papers and records with a focus on structure, confidentiality and system efficiency.

Working with Board Chairs and leaders, you will oversee meeting cycles, agendas, papers, minutes, and digital governance platforms such as BoardPro, Teams and SharePoint, driving consistent, policy-aligned

Qualifications

• Excellent written communication skills and the ability to prepare clear and accurate minutes and governance documentation.
• Strong organisational and time-management skills.
• Excellent attention to detail and the ability to manage multiple priorities.
• Sound judgement, discretion, and the ability to handle confidential information appropriately.

Responsibilities

• Support Board Chairs and governance groups with meeting planning and governance processes.
• Coordinate annual Board and committee meeting cycles.
• Prepare and coordinate agendas, meeting notices and Board papers.
• Attend Board and committee meetings and prepare accurate minutes.
• Maintain records of resolutions, decisions and actions.
• Follow up agreed actions with relevant personnel.
• Maintain governance registers, records and key governance documents.
• Manage and improve governance filing and document management systems.
• Support the effective use of governance and digital platforms, including BoardPro, Microsoft Teams and SharePoint.
• Help ensure governance processes are organised, consistent, and aligned with organisational policies and governing documents.

Skills

Excellent written communication

Strong organisational skills

Discretion & confidentiality

Team collaboration

Attention to detail

Education

Business administration or related field

Law studies would be advantageous

Tools

BoardPro

Microsoft Teams

SharePoint

Microsoft 365

Job description

Help strengthen governance across purpose-driven organisations

Baptist Resources Limited (BRL) is looking for an organised, professional and proactive Governance Secretary & Systems Manager to join our team.

This is a unique opportunity to play a key role in supporting high-quality governance across BRL and a number of our client organisations. You will take ownership of key governance administration and systems, working alongside Board Chairs, board members and organisational leaders to ensure governance processes are well organised, professional and effective.

This is more than a minute-taking role. We are looking for someone who can bring structure, consistency and strong systems thinking to governance support, helping Boards operate effectively and enabling leaders to focus on their governance responsibilities.

The flexible and variable nature of this role may suit someone returning to the workforce, a student studying Law, Business Administration or a related field, or an experienced professional with other work or personal commitments. It would also suit someone who is motivated by purpose-driven work and enjoys contributing their skills to organisations making a positive difference in their communities.

About the Role

As the Governance Secretary & Systems Manager, you will provide high-quality governance support for BRL and its clients.

Your key responsibilities will include:

Supporting Board Chairs and governance groups with meeting planning and governance processes;

Coordinating annual Board and committee meeting cycles;

Preparing and coordinating agendas, meeting notices and Board papers;

Attending Board and committee meetings and preparing accurate minutes;

Maintaining records of resolutions, decisions and actions;

Following up agreed actions with relevant personnel;

Maintaining governance registers, records and key governance documents;

Managing and improving governance filing and document management systems;

Supporting the effective use of governance and digital platforms, including tools such as BoardPro, Microsoft Teams and SharePoint;

Helping ensure governance processes are organised, consistent, and aligned with agreed organisational policies, procedures, and governing documents, including organisational constitutions; and

Maintaining a high level of confidentiality, professionalism and attention to detail.

What We're Looking For

We are looking for someone who is highly organised, dependable, and comfortable working with a range of people and organisations.

We recognise that candidates may bring different backgrounds and experiences to the role. If you meet the essential requirements and believe you can bring strong skills and potential to the position, we encourage you to apply.

You will have:

Excellent written communication skills and the ability to prepare clear and accurate minutes and governance documentation;

Strong organisational and time-management skills;

Excellent attention to detail and the ability to manage multiple priorities;

Sound judgement, discretion, and the ability to handle confidential information appropriately; and

The legal right to work in New Zealand.

Desirable Skills and Experience

It would be an advantage if you have:

Experience providing high-level administration, executive support, governance support, or board secretarial services;

Confidence working with senior leaders, Board Chairs, and governance groups;

Strong digital and systems capability, including experience with Microsoft 365 and document management systems;

Experience with governance platforms such as BoardPro, or the ability to learn new systems quickly; and

A proactive approach and the ability to identify opportunities to improve systems and processes.

You do not need to meet every desirable criterion to apply. We are interested in hearing from people with the right core skills, attitude, and willingness to learn.

Experience working with charitable, community, faith-based or not-for-profit organisations would be an advantage, but is not essential.

About Baptist Resources Limited

Baptist Resources Limited (BRL) is a charitable company providing specialist support to churches and organisations across a range of areas, including governance and strategy, property and asset management, financial and operational administration, and project management.