Executive Governance Support Officer (Chair)

Northland Regional Council; Whangarei Heads; On-site; NZD 80,000 - 110,000; Full time

Benefits offered by this job

Flexible work arrangements

Job summary

Northland Regional Council is seeking a highly organised Chair and Governance Support Officer to provide high-level support to the Chair, Councillors and governance functions. You will coordinate diaries, meetings and travel, prepare briefings, and manage minute-taking and actions with professionalism.

Success depends on building strong stakeholder relationships, understanding Te Tiriti o Waitangi, and delivering high-quality documentation using Microsoft 365.

Qualifications

• 5+ years of experience in a senior support, Executive Assistant, Personal Assistant, or Governance Support role.
• Experience supporting meetings through preparation of agendas, papers, minutes, and action tracking.
• Excellent relationship-building skills and the ability to work effectively with a wide range of stakeholders.
• Cultural awareness, including Te Tiriti o Waitangi and Māori-Crown relationships in a local government environment.
• Understanding of local government operating context and relevant legislation is advantageous.
• A tertiary qualification in Business Administration/Communications or related discipline, or equivalent experience.

Responsibilities

• Coordinate the Chair’s diary, meetings, travel, correspondence, and key priorities, ensuring seamless day-to-day support.
• Prepare and coordinate briefings, meeting agendas, reports, and materials.
• Provide high-quality administrative and governance support, including minute-taking and action tracking.
• Build and maintain strong relationships with internal and external stakeholders, facilitating timely responses.
• Support public-facing communications, including social media, and liaising with Communications team as required.

Skills

Relationship-building

Advanced Microsoft 365

Te Tiriti o Waitangi awareness

Governance support experience

Executive/PA experience

Education

Tertiary qualification in Business Administration/Communications

Tools

Microsoft 365

Job description

Northland Regional Council is seeking a highly organised Chair and Governance Support Officer to provide high-level support to the Chair, Councillors and governance functions. You will coordinate diaries, meetings and travel, prepare briefings, and manage minute-taking and actions with professionalism.

Success depends on building strong stakeholder relationships, understanding Te Tiriti o Waitangi, and delivering high-quality documentation using Microsoft 365.