Governance Secretary & Systems Optimizer

Baptist Resources Limited; Christchurch; On-site; NZD 70,000 - 110,000; Full time

Job summary

Baptist Resources Limited (BRL) is seeking a Governance Secretary & Systems Manager to coordinate governance administration across BRL and client organisations in New Zealand. You will work with Board Chairs, board members and leaders to keep governance processes well organised and professional.

This role emphasizes structure, consistency and systems thinking beyond minute-taking, with potential for flexible work and a focus on confidentiality and high-quality governance outcomes.

Qualifications

• Excellent written communication skills and the ability to prepare minutes and governance documentation.
• Strong organisational and time-management skills.
• Excellent attention to detail and the ability to handle confidential information appropriately.
• The legal right to work in New Zealand.
• Experience with governance platforms such as BoardPro is desirable.
• Experience with Microsoft 365 and document management systems is desirable.

Responsibilities

• Support Board Chairs and governance groups with meeting planning.
• Coordinate annual Board and committee meeting cycles.
• Prepare agendas, meeting notices and Board papers.
• Attend Board and committee meetings and prepare accurate minutes.
• Maintain records of resolutions, decisions and actions.
• Maintain governance registers, records and key governance documents.
• Manage and improve governance filing and document management systems.
• Support the effective use of governance and digital platforms, including BoardPro, Teams and SharePoint.
• Help ensure governance processes are organised, consistent, and aligned with policies.

Skills

Governance administration

Meeting coordination

Stakeholder liaison

Attention to detail

Education

Law (studying) or related field

Business Administration (studying) or related field

Tools

BoardPro

Microsoft Teams

SharePoint

Job description

Baptist Resources Limited (BRL) is seeking a Governance Secretary & Systems Manager to coordinate governance administration across BRL and client organisations in New Zealand. You will work with Board Chairs, board members and leaders to keep governance processes well organised and professional.

This role emphasizes structure, consistency and systems thinking beyond minute-taking, with potential for flexible work and a focus on confidentiality and high-quality governance outcomes.