Executive Governance Support for Chair | Flexible Work

Northland Regional Council; Whangarei; On-site; NZD 70,000 - 90,000; Full time

Job summary

Northland Regional Council seeks a highly organised Chair and Governance Support Officer to provide high-level support to the Chair, Councillors, and governance functions across the Council. You will coordinate the Chair’s diary, meetings, travel, correspondence and key priorities, prepare briefings, agendas, reports and materials, and manage minute-taking and action tracking with discretion.

Successful candidates will have strong stakeholder engagement skills, confidentiality, and experience in

Qualifications

• 5+ years’ experience in a senior support, Executive Assistant, Personal Assistant, or Governance Support role.
• Experience supporting meetings through the preparation of agendas, papers, minutes, and action tracking.
• Excellent relationship-building skills and the ability to work effectively with a wide range of stakeholders.
• Cultural awareness, including Te Tiriti o Waitangi and Māori-Crown relationships in a local government environment.
• Understanding of relevant local government operating context, and relevant legislation would be an advantage.
• Advanced Microsoft 365 skills and the ability to produce high-quality documentation and correspondence.
• A relevant tertiary qualification in Business Administration, Communications, or a related discipline, or equivalent experience in a related field.

Responsibilities

• Coordinate the Chair’s diary, meetings, travel, correspondence, and key priorities, ensuring seamless day-to-day support and effective use of their time.
• Prepare and coordinate briefings, meeting agendas, reports, and materials.
• Provide high-quality administrative and governance support, including meeting coordination, minute-taking, action management, and follow-up of key outcomes.
• Build and maintain strong relationships with internal and external stakeholders, facilitating communication and ensuring timely responses to requests and enquiries.
• Support the coordination of public-facing communications, including social media activity, and stakeholder engagement, ensuring accurate, timely and appropriate information is shared with community members, stakeholders and media, while liaising with the Communications team for specialist support as required.

Skills

Executive support

Stakeholder management

Microsoft 365

Discretion & confidentiality

Time management

Education

Tertiary qualification in Business Administration or Communications

Tools

Microsoft 365 Suite

Job description

Northland Regional Council seeks a highly organised Chair and Governance Support Officer to provide high-level support to the Chair, Councillors, and governance functions across the Council. You will coordinate the Chair’s diary, meetings, travel, correspondence and key priorities, prepare briefings, agendas, reports and materials, and manage minute-taking and action tracking with discretion.

Successful candidates will have strong stakeholder engagement skills, confidentiality, and experience in