Wellington Infrastructure Project Coordinator

Beyond Recruitment; Wellington; On-site; NZD 77,000 - 94,000; Full time

Benefits offered by this job

Car parking

Job summary

Beyond Recruitment in Wellington is seeking a highly organised Project Coordinator to support a major infrastructure programme. The role focuses on coordination, administration and document control across a fast-paced, multi-stakeholder environment.

Reporting to the Project Director, you will manage meetings, circulate agendas and minutes, maintain project documentation in SharePoint and related systems, and assist with budget tracking and governance processes.

Qualifications

• Experience in project coordination, administration, or document control.

Responsibilities

• Provide day-to-day coordination and administrative support to the project team.
• Coordinate meetings, prepare agendas and minutes, and track actions through to completion.
• Maintain and manage project documentation across systems such as SharePoint and other internal systems.
• Monitor project registers, RFIs, correspondence, and change requests.
• Support project planning, reporting, and governance processes.
• Act as a central point of contact for project-related queries.
• Liaise with contractors, consultants, suppliers, and internal stakeholders.
• Assist with financial administration including invoice processing and budget tracking.
• Support continuous improvement of project systems and processes.

Skills

Project coordination

Administration

Document control

Tools

Microsoft Office 365

SharePoint

Job description

Beyond Recruitment in Wellington is seeking a highly organised Project Coordinator to support a major infrastructure programme. The role focuses on coordination, administration and document control across a fast-paced, multi-stakeholder environment.

Reporting to the Project Director, you will manage meetings, circulate agendas and minutes, maintain project documentation in SharePoint and related systems, and assist with budget tracking and governance processes.