Frontline Administrator

Recruitment Studio; Wellington; On-site; NZD 40,000 - 57,000; Full time

Job summary

Recruitment Studio is recruiting on behalf of a large global professional services firm to fill a temporary Receptionist/Office Administrator role in Wellington. This hands-on position suits an experienced administrator who enjoys being the face of a busy office.

You'll greet clients, manage meeting rooms, coordinate catering and supplies, handle mail and basic AV/IT support, and support the wider admin team. Immediate start for a 7-week assignment, circa $35ph.

Qualifications

• Reception/admin experience, ideally in corporate or professional services.
• Confident and personable, comfortable being the face of a busy office.
• Strong MS Office skills and ability to pick up new systems quickly.
• Excellent written communication and proofreading abilities.
• Calm under pressure with a flexible, can-do attitude.

Responsibilities

• Greet clients and visitors professionally.
• Manage meeting rooms, bookings and basic AV/IT troubleshooting.
• Order office supplies and maintain fleet vehicle records.
• Arrange catering for meetings and handle mail/couriers.
• Provide general admin support and assist the wider team.

Skills

Reception experience

Customer service

Communication skills

Proofreading

Organisational skills

Tools

MS Office

Job description

Jora New Zealand will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Recruitment Studio - Wellington Central, North Island

I'm recruiting on behalf of a large, global professional services firm for a Receptionist/Office Administrator to cover a period of leave in their Wellington office. This is a great opportunity for an experienced administrator who loves being the face of a busy office and thrives on variety.

About the role:

You'll be the first point of contact for clients, visitors, and staff, keeping the office running smoothly day to day. A one week handover with the current team member is included, so you'll be well set up from day one.

What you'll be doing:

• Welcoming clients and visitors professionally and warmly
• Managing meeting rooms, bookings, and basic AV/IT troubleshooting
• Ordering office and kitchen supplies and maintaining fleet vehicle records and mileage
• Arranging catering for internal and external meetings
• Managing incoming/outgoing mail and couriers
• General admin support; typing, filing, photocopying and document templates
• Supporting the wider admin team and office culture initiatives

What we're looking for:

• Reception/admin experience, ideally in a corporate or professional services environment
• Confident, personable, and comfortable being the face of a busy office
• Strong MS Office skills and quick to pick up new systems
• Excellent written communication and proofreading skills
• Calm under pressure with a 'can do' flexible attitude
• Available for the full assignment: 21 Sept - 27 Nov 2026

Additional Details:

• 7 week assignment, immediate start, Circa $35ph