Front of House Coordinator - Premium Corporate Reception

Kpmgnz; Auckland; On-site; NZD 45,000 - 58,000; Full time

Job summary

Viaduct Leasing Limited welcomes visitors from KPMG and Dentons and manages a professional front-of-house presence. You will greet clients, manage sign-in, arrange catering refreshments, and liaise with facilities to ensure meeting rooms present a polished image.

As a Front of House Coordinator/Receptionist, you’ll handle room bookings, walk-in inquiries, mail, and courier tasks while directing calls and coordinating taxis.

Qualifications

• Prior experience in corporate reception is preferred but not essential.
• Solid communication skills and the ability to deliver a high level of client service.

Responsibilities

• Manage and coordinate reception activities at the front desk.
• Welcome visitors from KPMG and Dentons, assist sign-in, and arrange refreshments with catering.
• Collaborate with catering and facilities teams to keep meeting rooms professional and well-presented.
• Manage meeting room bookings and resolve scheduling conflicts with stakeholders.
• Respond to walk-in enquiries, document handling, affidavits, and legal demands.
• Direct parking for clients and contractors as needed; direct visitors to appropriate areas.
• Answer and route calls on reception lines and relay messages accurately.
• Sort and distribute mail; provide general reception support including taxi bookings and newspaper provisions.
• Issue temporary access tags and coordinate courier deliveries and stationery orders.
• Demonstrate a friendly, flexible, and detail-oriented approach with a strong client service mindset.

Skills

Communication

Client service

Organization

Attention to detail

Multitasking

Friendly attitude

Adaptability

Tools

MS Office

Job description

Viaduct Leasing Limited welcomes visitors from KPMG and Dentons and manages a professional front-of-house presence. You will greet clients, manage sign-in, arrange catering refreshments, and liaise with facilities to ensure meeting rooms present a polished image.

As a Front of House Coordinator/Receptionist, you’ll handle room bookings, walk-in inquiries, mail, and courier tasks while directing calls and coordinating taxis.