Flexible Part-Time Payroll & Projects Coordinator

Kia Hono Limited t/a In Tandem; Mosgiel; Hybrid; NZD 33,000 - 44,000; Part time

Job summary

Proteus is seeking a Business Administrator and Project Coordinator to own payroll, invoicing, accounts, and project administration for a small but busy team. You will work closely with the Managing Director and project managers to keep financials accurate and projects on track, with a mix of routine tasks and shifting priorities.

You will manage payroll and invoicing in Xero, coordinate workloads, schedules and project information in Projectworks and Teams, and support client enquiries and

Qualifications

• Experience independently managing a broad range of business admin, including payroll and Xero.
• Knowledge of Holidays Act and leave entitlements.
• Confidence setting up and maintaining Teams channels and SharePoint content.
• Good working skills in Word, Excel and Outlook; ability to learn new systems.
• Strong organisation, accuracy and follow-through.

Responsibilities

• Manage day-to-day business administration, payroll, invoicing, accounts payable/receivable, and reconciliations in Xero.
• Set up projects and keep schedules, resourcing and project information current in Projectworks and Teams.
• Coordinate regular planning meetings and follow up on actions.
• Set up and maintain Teams channels, SharePoint content and intranet.
• Assist with client enquiries, contracts, staff administration, travel and office needs.
• Track details, balance competing priorities and plan work accordingly.

Skills

Payroll

Accounts management

Project coordination

Organisation

Communication

Time management

Tools

Xero

Projectworks

Microsoft Teams

SharePoint

Excel

Word

Outlook

Job description

Proteus is seeking a Business Administrator and Project Coordinator to own payroll, invoicing, accounts, and project administration for a small but busy team. You will work closely with the Managing Director and project managers to keep financials accurate and projects on track, with a mix of routine tasks and shifting priorities.

You will manage payroll and invoicing in Xero, coordinate workloads, schedules and project information in Projectworks and Teams, and support client enquiries and