Flexible National Programmes Project Coordinator

New Zealand School Property Agency; Wellington; On-site; NZD 60,000 - 90,000; Full time

Job summary

New Zealand School Property Agency seeks a Project Coordinator to oversee the engine room of the National Programmes team, coordinating project information, approvals, contracts, reporting, and administrative processes that keep programmes moving.

You will build relationships across delivery, procurement, legal, finance, and portfolio teams, support process improvements, and help ensure accurate records and timely reporting to enable effective decision-making.

Qualifications

• Experience in project coordination, administration, or programme support.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Experience maintaining documentation, records, and reporting information.
• Confidence using systems, spreadsheets, and project management tools.
• Strong attention to detail, communication, and stakeholder management skills.
• Financial, property, or capital programme experience is an advantage.

Responsibilities

• Coordinate project documentation, reporting, and programme information to support effective delivery.
• Track approvals, contracts, invoices, and financial processes to keep projects progressing smoothly.
• Manage programme systems, records, and data, ensuring information is accurate and up to date.
• Prepare reports, status updates, and information requests to support decision-making and planning.
• Build strong relationships across delivery, procurement, legal, finance, and portfolio teams.
• Support continuous improvement of programme processes and systems.

Skills

Project coordination

Administration

Programme support

Organisational skills

Documentation & reporting

Systems proficiency

Stakeholder management

Attention to detail

Financial / capital programmes

Job description

New Zealand School Property Agency seeks a Project Coordinator to oversee the engine room of the National Programmes team, coordinating project information, approvals, contracts, reporting, and administrative processes that keep programmes moving.

You will build relationships across delivery, procurement, legal, finance, and portfolio teams, support process improvements, and help ensure accurate records and timely reporting to enable effective decision-making.