Project Coordinator

New Zealand School Property Agency; Wellington; On-site; NZD 60,000 - 90,000; Full time

Job summary

New Zealand School Property Agency seeks a Project Coordinator to oversee the engine room of the National Programmes team, coordinating project information, approvals, contracts, reporting, and administrative processes that keep programmes moving.

You will build relationships across delivery, procurement, legal, finance, and portfolio teams, support process improvements, and help ensure accurate records and timely reporting to enable effective decision-making.

Qualifications

• Experience in project coordination, administration, or programme support.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Experience maintaining documentation, records, and reporting information.
• Confidence using systems, spreadsheets, and project management tools.
• Strong attention to detail, communication, and stakeholder management skills.
• Financial, property, or capital programme experience is an advantage.

Responsibilities

• Coordinate project documentation, reporting, and programme information to support effective delivery.
• Track approvals, contracts, invoices, and financial processes to keep projects progressing smoothly.
• Manage programme systems, records, and data, ensuring information is accurate and up to date.
• Prepare reports, status updates, and information requests to support decision-making and planning.
• Build strong relationships across delivery, procurement, legal, finance, and portfolio teams.
• Support continuous improvement of programme processes and systems.

Skills

Project coordination

Administration

Programme support

Organisational skills

Documentation & reporting

Systems proficiency

Stakeholder management

Attention to detail

Financial / capital programmes

Job description

We build, maintain, and manage New Zealand's school property infrastructure so children and young people can learn and thrive. Support programmes that improve schools across New Zealand Coordinate projects, contracts, and programme operations Join a collaborative team making a real difference

About this role

The (NZSPA) manages one of New Zealand's largest public property portfolios, delivering learning environments where students can thrive.

As a standalone Crown entity, we're shaping the future of school property across New Zealand.

As Project Coordinator, you'll be the engine room of our National Programmes team, coordinating project information, approvals, contracts, reporting, and administrative processes that keep programmes moving.

In this role you'll

• Coordinate project documentation, reporting, and programme information to support effective delivery.
• Track approvals, contracts, invoices, and financial processes to keep projects progressing smoothly.
• Manage programme systems, records, and data, ensuring information is accurate and up to date.
• Prepare reports, status updates, and information requests to support decision-making and planning.
• Build strong relationships across delivery, procurement, legal, finance, and portfolio teams.
• Support continuous improvement of programme processes and systems

What you'll bring

• Experience in project coordination, administration, or programme support.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Experience maintaining documentation, records, and reporting information.
• Confidence using systems, spreadsheets, and project management tools.
• Strong attention to detail, communication, and stakeholder management skills.
• Financial, property, or capital programme experience is an advantage

Why join us

Be part of an organisation with a purpose that matters. At NZSPA, you'll help deliver better learning environments for children and young people across New Zealand while building your career in a collaborative and supportive team.

You'll work on programmes with real impact, have opportunities to grow your project management experience and enjoy flexible working arrangements.

Applications close

Applications close: 14 November 2026