Finance & Admin Coordinator (Fixed-Term)

Aorangi Awarua Trust; New Zealand; On-site; NZD 45,000 - 60,000; Full time

Job summary

Awaroa Aorangi Trust seeks an Administrator to provide essential financial and administrative support during a transition period. This fixed-term role focuses on budgeting, invoicing, reporting, and liaison with auditors and partners.

The ideal candidate will have strong Xero experience, excellent communication skills, and a good understanding of Māori governance and tikanga. The role requires attention to detail and the ability to manage multiple deadlines effectively.

Qualifications

• Strong financial administration skills.
• Experience with budgets, invoicing, and reporting.
• Excellent communication and relationship-building abilities.
• Understanding of Māori governance structures and tikanga.
• High attention to detail and ability to manage multiple deadlines.
• Ability to work independently and collaboratively.
• Integrity and commitment to confidentiality.
• Familiarity with DOC reporting or willingness to be trained.

Responsibilities

• Prepare financial reporting for the Trust Board and projects managed by the Trust, including DOC reporting.
• Assist in creating budgets for the Trust Board and projects managed by the Trust.
• Ensure invoices are created and issued on time and in line with contracts.
• Monitor and manage project budgets and notify Project Managers with overspend outside of limits.
• Support payroll and tax processes in Xero, including liaising with the accountant.
• Act as the primary contact for invoices received and expenses incurred and upload in Xero.
• Ensure Trust reporting meets contractual and Trust standards to maintain eligibility for future funding rounds.
• Assist with audit preparation and liaise with auditors regarding required information.
• Work closely with the Treasurer to prioritise tasks, track deadlines, and coordinate financial and administrative workflows.
• Assist in introducing new Trustees to key partners and ensuring smooth transitions.

Skills

Financial administration

Budgets

Invoicing

Reporting

Communication

Relationship-building

Māori governance

Tikanga

Attention to detail

Multitasking

Independent work

Team collaboration

Integrity

Confidentiality

DOC reporting

Tools

Xero

Job description

Awaroa Aorangi Trust seeks an Administrator to provide essential financial and administrative support during a transition period. This fixed-term role focuses on budgeting, invoicing, reporting, and liaison with auditors and partners.

The ideal candidate will have strong Xero experience, excellent communication skills, and a good understanding of Māori governance and tikanga. The role requires attention to detail and the ability to manage multiple deadlines effectively.