Administrator

Aorangi Awarua Trust; New Zealand; On-site; NZD 45,000 - 60,000; Full time

Job summary

Awaroa Aorangi Trust seeks an Administrator to provide essential financial and administrative support during a transition period. This fixed-term role focuses on budgeting, invoicing, reporting, and liaison with auditors and partners.

The ideal candidate will have strong Xero experience, excellent communication skills, and a good understanding of Māori governance and tikanga. The role requires attention to detail and the ability to manage multiple deadlines effectively.

Qualifications

• Strong financial administration skills.
• Experience with budgets, invoicing, and reporting.
• Excellent communication and relationship-building abilities.
• Understanding of Māori governance structures and tikanga.
• High attention to detail and ability to manage multiple deadlines.
• Ability to work independently and collaboratively.
• Integrity and commitment to confidentiality.
• Familiarity with DOC reporting or willingness to be trained.

Responsibilities

• Prepare financial reporting for the Trust Board and projects managed by the Trust, including DOC reporting.
• Assist in creating budgets for the Trust Board and projects managed by the Trust.
• Ensure invoices are created and issued on time and in line with contracts.
• Monitor and manage project budgets and notify Project Managers with overspend outside of limits.
• Support payroll and tax processes in Xero, including liaising with the accountant.
• Act as the primary contact for invoices received and expenses incurred and upload in Xero.
• Ensure Trust reporting meets contractual and Trust standards to maintain eligibility for future funding rounds.
• Assist with audit preparation and liaise with auditors regarding required information.
• Work closely with the Treasurer to prioritise tasks, track deadlines, and coordinate financial and administrative workflows.
• Assist in introducing new Trustees to key partners and ensuring smooth transitions.

Skills

Financial administration

Budgets

Invoicing

Reporting

Communication

Relationship-building

Māori governance

Tikanga

Attention to detail

Multitasking

Independent work

Team collaboration

Integrity

Confidentiality

DOC reporting

Tools

Xero

Job description

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The Administrator provides essential financial and administration support to enable the Trust to operate effectively, meet compliance obligations, and maintain strong relationships with partners, funders, and regulatory bodies. This is a fixed-term role established to support the Trust during a period of transition, increased reporting requirements, and onboarding of new Trustees.

Key responsibilities

• Prepare financial reporting for the Trust Board and projects managed by the Trust, including DOC reporting
• Assist in creating budgets for the Trust Board and projects managed by the Trust
• Ensure invoices are created and issued on time and in line with contracts
• Monitor and manage project budgets and notify Project Managers with overspend outside of limits
• Support payroll and tax processes in Xero, including liaising with the accountant
• Act as the primary contact for invoices received and expenses incurred and upload in Xero
• Ensure Trust reporting meets contractual and Trust standards to maintain eligibility for future funding rounds
• Assist with audit preparation and liaise with auditors regarding required informationWork closely with the Treasurer to prioritise tasks, track deadlines, and coordinate financial and administrative workflows
• Assist in introducing new Trustees to key partners and ensuring smooth transitions

About you

• Strong financial administration skills
• Experience with budgets, invoicing, and reporting
• Excellent communication and relationship-building abilities
• Understanding of Māori governance structures and tikanga
• High attention to detail and ability to manage multiple deadlines
• Ability to work independently and collaboratively
• Integrity and commitment to confidentiality
• Familiarity with DOC reporting or willingness to be trained

About us

Awaroa Aorangi Trust is a Māori-owned land trust committed to the protection, stewardship, and conservation of our taonga tuku iho - the whenua passed down from our tūpuna. The Trust works to uphold kaitiakitanga, ensure sustainable management of our lands, and support the aspirations of our whānau and future generations.

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