Facilities Coordinator

Asahi Beverages; New Zealand; On-site; NZD 60,000 - 80,000; Full time

Job summary

Asahi Beverages in Papakura invites applications for a Facilities Coordinator to support day-to-day site facilities and services, contributing to a safe, secure and efficient workplace. The role reports to the Site Services Manager and involves coordinating contractor management, inductions, permit-to-work processes, security administration and EHS support.

This 12-month secondment offers exposure across cross-functional site functions, with opportunities to broaden operational experience and

Qualifications

• Experience in administration, facilities, site coordination or similar operational support role.
• Strong organisational skills and the ability to manage multiple priorities.
• Excellent communication and stakeholder management skills.
• Proactive approach to problem-solving and continuous improvement.
• Strong attention to detail and record-keeping capabilities.
• Confidence working with contractors, service providers and cross-functional teams.
• Proficiency in Microsoft Office and business systems.

Responsibilities

• Coordinate day-to-day site services including cleaning, waste management, landscaping and catering services.
• Support reception activities and manage visitor, contractor and employee inductions.
• Administer permit-to-work processes and maintain contractor documentation.
• Support site security processes, access control activities and contractor management requirements.
• Assist with EHS initiatives, PPE management, audits and safety documentation.
• Maintain site records, reports and service tracking information.
• Liaise with contractors, vendors and internal stakeholders to ensure service standards are met.
• Provide support for key site services during periods of Site Services Manager leave or absence.

Skills

administration

facilities coordination

site coordination

organisation

stakeholder management

communication

problem-solving

record-keeping

Microsoft Office

business systems

Tools

Microsoft Office

Business systems

Job description

Broaden your operational experience in a varied role spanning facilities coordination, contractor management, site services and EHS support, with opportunities to build valuable cross-functional exposure.

We have an exciting opportunity for a Facilities Coordinator to join our team in Papakura, supporting the day-to-day operation of site facilities and services to help maintain a safe, secure and efficient working environment. Working closely with the Site Services Manager, you'll coordinate a variety of activities across facilities, contractor management, site inductions, permit-to-work processes, security administration and EHS support, making this an excellent opportunity to broaden your operational experience and build exposure across multiple site functions.

Please note: This is a 12-month secondment opportunity.

Key Responsibilities

• Coordinate day-to-day site services, including cleaning, waste management, landscaping and catering services
• Support reception activities and manage visitor, contractor and employee inductions
• Administer permit-to-work processes and maintain contractor documentation
• Support site security processes, access control activities and contractor management requirements
• Assist with EHS initiatives, PPE management, audits and safety documentation
• Maintain site records, reports and service tracking information
• Liaise with contractors, vendors and internal stakeholders to ensure service standards are met
• Provide support for key site services during periods of Site Services Manager leave or absence

About You

To be successful in this role, you'll bring:

• Experience in administration, facilities, site coordination or a similar operational support role
• Strong organisational skills and the ability to manage multiple priorities
• Excellent communication and stakeholder management skills
• A proactive approach to problem-solving and continuous improvement
• Strong attention to detail and record-keeping capabilities
• Confidence working with contractors, service providers and cross-functional teams
• Proficiency in Microsoft Office and business systems
• An interest in facilities, EHS, contractor management or site services coordination

At Asahi Beverages, we're passionate about crafting more than just drinks - we craft moments of connection, celebration, and shared enjoyment. We bring together a diverse portfolio of iconic beverage brands, a commitment to quality, and a drive to constantly innovate. Headquartered in Melbourne and with facilities right across Australia and New Zealand, you’ll find Asahi is a place where talent is nurtured, and ambition is rewarded. If you’re ready to toast your future, we’re ready to meet you.