Facilities Assistant

JLL; New Zealand; On-site; NZD 60,000 - 70,000; Full time

Job summary

JLL in Auckland is seeking a Facilities Administrator to support Amazon's Auckland corporate offices. You will manage service requests in Corrigo, coordinate contractor access, and ensure safety and quality standards are met to keep the workplace running smoothly.

You will assist with invoicing, budget tracking, and general facilities administration, working closely with the Assistant Facilities Manager and the wider team to deliver a safe, welcoming, and productive environment for Amazonian

Qualifications

• Experience with Corrigo or CMMS/work order systems.
• Proficient in MS Office; strong written and verbal communication.
• Ability to juggle multiple tasks in fast-paced environments.
• Knowledge of workplace health and safety legislation and risk management.
• Experience with invoice processing, PO management and budget tracking.

Responsibilities

• Manage and triage service requests through Corrigo, logging, tracking, and resolving work orders within SLAs, maintain asset registers.
• Coordinate access, inductions, and compliance for contractors and vendors, ensuring safety and quality.
• Process and verify invoices, align with POs and contracts, support monthly budgeting and variance reporting.
• Partner with Environment, Health & Safety to maintain site compliance and conduct safety audits.
• Serve as a point of contact for facilities queries, coordinate moves, space records, and support continuous improvements.

Skills

Corrigo CMMS

Microsoft Office

Stakeholder communication

Time management

Health & Safety knowledge

Tools

Corrigo CMMS

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this opportunity involves:

As a Facilities Administrator supporting Amazon's Auckland corporate offices, you'll be the operational heartbeat that keeps the workplace running seamlessly. At JLL, we are collectively shaping a brighter way — for our clients, ourselves and our fellow employees — and in this role, you'll do exactly that by providing essential administrative and operational support to the Assistant Facilities Manager. You'll manage the full lifecycle of service requests through the Corrigo platform, coordinate vendor access and compliance, support financial administration, and help maintain workplace health and safety programs. This position requires someone detail-oriented and customer-focused who takes genuine pride in creating an exceptional workplace experience. You'll work closely with the wider Facilities Management team, business stakeholders, and building management to ensure every Amazonian walks into a safe, functional, and welcoming environment each day. We believe the most effective teams are built when everyone is empowered to thrive, and your contribution will directly enable that by removing operational friction and ensuring the physical workplace supports productivity and wellbeing. Success in this role means balancing multiple priorities with precision, responding quickly to emerging issues, and maintaining the highest standards in everything from data accuracy to workplace presentation.

An overview of the role:

• Manage and triage service requests through the Corrigo platform, logging, tracking, and resolving all work orders within agreed service level agreements while maintaining accurate asset registers and maintenance schedules
• Coordinate access, inductions, and compliance requirements for all contractors and vendors, ensuring all on-site work meets safety and quality standards while liaising with third-party service providers
• Process and verify invoices for deliveries, goods, and services, confirming alignment with purchase orders and contracts, and support monthly budget tracking and variance reporting
• Partner with Amazon's Environment, Health & Safety team to maintain site compliance, coordinate emergency response training, conduct safety audits, and ensure all contractor work includes proper risk assessments and permits
• Serve as a key point of contact for facilities-related queries, responding promptly through chat channels and helpdesk while coordinating office moves, maintaining space management records, and supporting continuous improvement initiatives

Sounds like you? This is what we are looking for:

• 1+ years of experience in facilities administration, hospitality, corporate services, or a related field with proven experience using the Corrigo platform or similar CMMS/work order management systems
• Strong proficiency in Microsoft Office Suite with excellent written and verbal communication skills and ability to interact professionally with stakeholders at all levels
• Demonstrated ability to manage multiple tasks and competing priorities in fast-paced environments while maintaining attention to detail and meeting deadlines consistently
• Working knowledge of workplace health and safety legislation, compliance requirements, and risk management principles applicable to corporate facilities
• Experience with invoice processing, purchase order management, and basic financial administration including budget tracking and vendor payment verification

What you can expect from us:

You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Location:

On-site –Auckland, New Zealand

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.