Workplace Experience & Operations Manager

JLL; Auckland; On-site; NZD 120,000 - 150,000; Full time

Benefits offered by this job

Employee discounts

Maternity leave

Health insurance discounts

Social club

Employee assistance program

Novated lease for EVs

Volunteer time off

Premium offices

Career advancement

Job summary

JLL is seeking an experienced Workplace Experience & Operations Manager to lead end-to-end facilities management for a key client across New Zealand. You will oversee commercial operations, budget management, procure-to-pay processes, and cost optimization while ensuring preventive and reactive maintenance, vendor management, and a best-in-class workplace experience.

The role requires 5+ years in Facilities Management, strong leadership, and excellent stakeholder engagement.

Qualifications

• 5+ years in Facilities Management or equivalent.
• Experience leading FM teams and coordinating with multi-disciplinary stakeholders.
• Strong knowledge of budget governance, procure-to-pay, and cost optimization.
• Familiarity with health & safety and regulatory compliance in NZ.

Responsibilities

• Lead end-to-end facilities management for a key client across NZ.
• Oversee preventive & reactive maintenance and manage vendor performance.
• Manage forecast, budget, procure-to-pay processes and cost control.
• Prepare reports for Global, Regional, and client stakeholders.
• Drive continuous improvement while ensuring safety and service quality.

Skills

Problem-solving

Multitasking

Communication

Customer-focused

Leadership

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Shaping the future of real estate for a better world!

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people live, work, play, shop, and eat.

What this opportunity involves:

We are seeking an experienced Workplace Experience & Operations Manager to lead the end-to-end delivery of facilities management services for a key client across New Zealand. In this role, you will oversee commercial operations including budget management, procure-to-pay processes, and cost optimization initiatives, while ensuring exceptional service delivery across preventive and reactive maintenance, vendor management, and workplace experience. You will serve as the primary client liaison, driving satisfaction through proactive communication, performance reporting, and continuous improvement. Leading a high-performing FM team, you will foster strong stakeholder relationships while maintaining strict compliance with health and safety standards and regulatory requirements. The role combines strong commercial awareness with operational expertise, supporting effective budget management, financial risk escalation and the delivery of cost-saving and efficiency opportunities without compromising safety or service quality. You will prepare reports for global, regional and client stakeholders while overseeing service delivery across the full operational lifecycle, from planning and preventive maintenance through to reactive works and continuous improvement. This role suits an action-oriented professional with 5+ years in Facilities Management who thrives in fast-paced environments and can balance multiple priorities while maintaining attention to detail. After-hours support may be required to coordinate emergency response and ensure business continuity.

Key Responsibilities include:

Account Management (Commercial/Financial)

• Participate in forecasting and ensure compliance to budget.

• Manage end-to-endprocure-to-pay:PO creation, GR/service entry, invoice validation and submission for payment, plus tracking and follow-up to ensure on-time supplier payment.

• Identify, propose, and implement cost saving and efficiency opportunities without compromising risk, safety, or service outcomes.

• Manage and escalation financial risks impacting the account (forecast variances, supplier disputes, unplanned works, etc.).

Operations (Service Delivery)

• Prepare all reports required by Global, Regional, and the client.

• Manage and oversee preventive maintenance, reactive maintenance, and client requests/complaints for the client’s NZ sites.

• Oversee vendor/partner performance and ensure compliance with supply chain approved processes.

• Oversee the workplace experience within the head office environment and support a culture that enhances end-user experience.

• Lead and develop a high-performance NZ FM team (including 1 direct report) using strong day-to-day leadership, coaching, and change management.

• After-hours support may be required to coordinate and respond to emergency incidents(as needed), ensuring timely escalation, supplier mobilisation, and stakeholder communication.

• Understand and oversee projects as required; apply project management fundamentals and best practices.

Client Relationship

• Drive strong client satisfaction through excellent communication, problem solving, and action planning.

• Engage with the client on customer surveys, quarterly KPI’s and other performance platforms to ensure service excellence.

• Maintain an effective communication cadence with key stakeholders; escalate risks and decisions early.

Risk & Compliance

• Ensure the account is compliant with Health & Safety standards, JLL ethics, and regulatory requirements; promote a risk-conscious culture and follow escalation processes.

• Ensure incidents are reported and managed per the client’s and JLL’s requirements; respond quickly and communicate accurately through agreed channels.

• Ensure all team members complete corporate mandatory training.

Sound like you? This is what we’re looking for:

• Strongproblem-solving mindsetwith a practical, calm approach to resolving issues and improving day-to-day service.

• Comfortable managingseveral priorities at once, staying organised and keeping stakeholders updated as things change.

• Confident communicator who can build positive working relationships and handlechallenging conversationsprofessionally.

• Proactive and customer-focused, with a bias for action and a track record ofgetting things done.

• Resilient and adaptable, able to work well in a fast-moving environment while maintaining attention to detail.

• 5+ years’ experience in Facilities Management (or equivalent).

Benefits:

• Great employee discounts off fitness, wellbeing & other renowned brands

• 18 weeks paid maternity leave

• Private Health Insurance Discounts

• Active Social Club

• Employee assistant program

• Novated Lease for EV cars

• Paid time off for volunteer work

• Career Opportunities with Australia’s #1 Commercial Real Estate firm

• Premium offices

What you can expect from us:

As an organization, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Location:

On-site –Auckland, New Zealand

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.

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For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.