Executive Support Team Coordinator

Foodstuffs North Island; Manurewa; Hybrid; NZD 55,000 - 75,000; Full time

Benefits offered by this job

Free car parking

Onsite café with subsidised meals and小

5% discount at retail stores

Flexible working options

Birthday day off

Long service leave

Learning and development opportunities

Annual flu vaccinations

Job summary

Foodstuffs North Island is seeking a Team Coordinator to join the Retail leadership team. You will provide high-quality administrative and coordination support, reporting to the Executive Assistant to the Chief Retail Officer, ensuring priorities stay on track and stakeholders feel supported.

You’ll act as a trusted delegate when the EA is away, helping continuity and day-to-day activities run smoothly. This predominantly office-based role offers week-to-week hybrid flexibility.

Qualifications

• Proven experience in a Team Coordinator, Executive Assistant, Personal Assistant or senior administration role.
• Excellent written and verbal communication skills.
• Exceptional organisational and prioritisation skills.
• Strong attention to detail and accuracy.
• Ability to work autonomously and manage competing priorities.
• Proactive mindset and willingness to take ownership.
• Confidence working with senior leaders and stakeholders.
• Advanced Microsoft Office skills.

Responsibilities

• Coordinating reports, presentations, board papers and business documentation.
• Managing meetings, calendars, events and team activities.
• Maintaining accurate records, databases and administrative systems.
• Supporting team communications and stakeholder engagement.
• Managing priorities and ensuring actions are completed on time.
• Proactively identifying issues, following up actions and keeping work moving.
• Providing support across the Retail function and Leadership Team.

Skills

Communication skills

Organisation

Prioritisation

Attention to detail

Autonomy

Stakeholder management

Microsoft Office

Education

Experience in administration

Tools

Outlook

Excel

PowerPoint

Word

Job description

Foodstuffs North Island is seeking a Team Coordinator to join the Retail leadership team. You will provide high-quality administrative and coordination support, reporting to the Executive Assistant to the Chief Retail Officer, ensuring priorities stay on track and stakeholders feel supported.

You’ll act as a trusted delegate when the EA is away, helping continuity and day-to-day activities run smoothly. This predominantly office-based role offers week-to-week hybrid flexibility.