Flexible Executive & Operations Coordinator

The Aotearoa Circle

Auckland

Hybrid

NZD 70,000 - 110,000

Full time

4 days ago

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Job summary

The Aotearoa Circle – Auckland (flexible working) is seeking an experienced Executive & Operations Coordinator to support the Chief Executive and keep day-to-day operations running smoothly. Based in Wynyard Quarter, Auckland, with hybrid working opportunities, you will manage calendars, travel, board materials and events.

You’ll bring 5+ years in senior office support, strong MS Office and Xero familiarity, and a calm, proactive approach to problem solving.

Qualifications

5+ years’ experience as an Executive Assistant or senior office role.
Excellent diary-management and stakeholder relationship skills.
Strong written communication for professional correspondence and papers.
Proficiency in Microsoft Office; Xero experience preferred.
Discretion with confidential information and sensitive data.

Responsibilities

Provide high-quality executive and administrative support to our Chief Executive.
Coordinate executive diaries, meetings and travel.
Schedule Board meetings and prepare agendas, briefing papers and materials.
Manage central inbox and route enquiries to the right people.
Support events and webinars, liaising with IT, travel, venues and suppliers.
Maintain CRM and ensure information is accurate and up to date.
Use Xero to issue and record receipts and payments.
Anticipate needs and support across the organisation as required.