Executive Support & Operations Coordinator

Xero; Auckland; On-site; NZD 55,000 - 75,000; Full time

Job summary

Xero in Auckland is seeking a Business Support Coordinator to streamline daily operations for senior leaders and executive teams. You will manage diaries, travel bookings, expense claims, and meeting logistics, while coordinating events and supporting onboarding.

You will collaborate across EAs, Operations, and leadership to ensure smooth workflows and proactive process improvements. You will work in a fast-paced environment, building strong relationships across the admin community and with

Qualifications

• Provide administrative support to senior leaders, including diary management, travel bookings, expense claims, and meeting coordination
• Coordinate the XLT annual events calendar with the operations support team and assist with planning as needed
• Build strong working relationships across your group, the wider business, and the admin community

Responsibilities

• Provide administrative support to senior leaders, including diary management, travel bookings, expense claims, and meeting coordination
• Coordinate the XLT annual events calendar with the operations support team and assist with planning as needed
• Build strong working relationships across your group, the wider business, and the admin community
• Raise and track purchase orders, manage contracts, and support payment processes where relevant
• Organise and support leadership events, meetings, workshops, and ensure timely distribution of materials
• Collaborate with EAs to support wider team events
• Support onboarding for new starters
• Liaise between the EGM team and wider business to coordinate diaries, events, and resources
• Champion global ways of working and effective team communication

Job description

Xero in Auckland is seeking a Business Support Coordinator to streamline daily operations for senior leaders and executive teams. You will manage diaries, travel bookings, expense claims, and meeting logistics, while coordinating events and supporting onboarding.

You will collaborate across EAs, Operations, and leadership to ensure smooth workflows and proactive process improvements. You will work in a fast-paced environment, building strong relationships across the admin community and with