Executive Support & Operations Coordinator

Apply; Auckland; Hybrid; NZD 60,000 - 90,000; Full time

Job summary

Xero is hiring a Business Support Coordinator in Auckland to provide comprehensive administrative support to the Executive General Managers and senior leaders. You will coordinate calendars, travel, expenses and meetings while helping to streamline processes and reduce friction across the team.

You will partner with EAs and operations to plan events, coordinate resources and onboarding for new starters, driving proactive communication and smooth daily operations in a fast-paced environment.

Qualifications

• Experience supporting senior leaders in a fast-paced environment.
• Strong admin skills with meticulous attention to detail.
• Excellent communication and proactive problem-solving abilities.

Responsibilities

• Provide diary management, travel bookings, expense claims and meeting coordination for senior leaders.
• Coordinate events calendars and support planning for annual conferences and meetings.
• Build strong relationships across the group and with the admin community.
• Raise and track purchase orders, manage contracts and support payment processes.
• Organise leadership events, meetings and materials distribution; support team events.

Skills

Senior leadership support

Administrative coordination

Job description

Xero is hiring a Business Support Coordinator in Auckland to provide comprehensive administrative support to the Executive General Managers and senior leaders. You will coordinate calendars, travel, expenses and meetings while helping to streamline processes and reduce friction across the team.

You will partner with EAs and operations to plan events, coordinate resources and onboarding for new starters, driving proactive communication and smooth daily operations in a fast-paced environment.