Executive Personal Assistant to Director | Flexible Work

Department of Conservation; Wellington; On-site; NZD 69,000 - 88,000; Full time

Benefits offered by this job

Flexible working arrangements

Diversity and inclusion

Supportive leadership

Job summary

The Department of Conservation in Wellington invites applications for a Personal Assistant to the Director of Heritage and Visitors. You will provide day-to-day support, manage calendars and travel, and act with discretion in a fast-paced government environment.

Ideal candidates have executive support experience, strong organisation, and the ability to liaise with senior leaders and external stakeholders. Permanent, full-time role based in Conservation House, Wellington.

Qualifications

• Understanding or willingness to learn the workings of central Government.
• Exceptional relationship management skills and ability to build networks.
• Advanced office administration skills including document and diary management, meeting minutes, and meeting coordination.
• Co-ordinate and maintain quality assurance of Parliamentary briefs, Ministers reports, Ministerials and OIAs.
• Comfortable managing sensitive and confidential data and information on behalf of the Director ensuring privacy requirements are maintained.
• Intermediate-advanced knowledge of MS Office with Word, Excel, PowerPoint and Outlook.
• Comfortable engaging and working in partnership with iwi and tangata whenua.

Responsibilities

• Building strong cohesive relationships with the broader Leadership Team and their support staff.
• Coordination and administration support including email/diary management, meeting facilitation and travel coordination.
• Assistance, coordination and quality assurance of complex and urgent correspondence such as Parliamentary briefs, Ministers reports, Ministerial and OIAs.
• Utilising your excellent customer service and communication skills to build relationships with key internal and external stakeholders.

Skills

Relationship management

Executive support

Diary management

Meeting coordination

Parliamentary briefs

Confidential data handling

MS Office proficiency

Iwi engagement

Tools

MS Office Suite

Job description

The Department of Conservation in Wellington invites applications for a Personal Assistant to the Director of Heritage and Visitors. You will provide day-to-day support, manage calendars and travel, and act with discretion in a fast-paced government environment.

Ideal candidates have executive support experience, strong organisation, and the ability to liaise with senior leaders and external stakeholders. Permanent, full-time role based in Conservation House, Wellington.