Executive Assistant to Director - Heritage & Visitors

Department of Conservation - Te Papa Atawhai; Wellington; On-site; NZD 69,000 - 88,000; Full time

Benefits offered by this job

Flexible working arrangements

Supportive team culture

Job summary

Department of Conservation - Te Papa Atawhai in Wellington seeks a Personal Assistant to support the Director of Heritage and Visitors. You will manage email and diary, coordinate meetings, and travel, while ensuring confidentiality and high professionalism in a fast-paced environment.

You will coordinate and quality-check Parliament briefs, Ministers reports, Ministerials and OIAs, and build strong networks with internal and external stakeholders.

Qualifications

• Experience in a similar executive support role.
• Experience working with senior leaders and managing day-to-day operations.
• Ability to learn central Government workings: Parliament, Ministers and public service agencies.
• Strong relationship-management and networking skills.

Responsibilities

• Coordination and administration support including email/diary management, meeting facilitation and travel coordination.
• Assistance, coordination and quality assurance of complex and urgent Parliamentary briefs, Ministers reports, Ministerial and OIAs.
• Build relationships with key internal and external stakeholders and maintain effective communications.

Skills

Government knowledge

Relationship management

Office administration

Parliament briefs QA

Confidential data

MS Office

Iwi engagement

Tools

MS Office

Job description

Department of Conservation - Te Papa Atawhai in Wellington seeks a Personal Assistant to support the Director of Heritage and Visitors. You will manage email and diary, coordinate meetings, and travel, while ensuring confidentiality and high professionalism in a fast-paced environment.

You will coordinate and quality-check Parliament briefs, Ministers reports, Ministerials and OIAs, and build strong networks with internal and external stakeholders.