Executive Personal Assistant – AI-Enabled, Flexible Hours

One New Zealand; Auckland; Hybrid; NZD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible work from home

Health insurance

Lifestyle leave

Staff discounts

Job summary

One New Zealand is seeking a forward-thinking Personal Assistant to support our General Managers and Heads of Department in Auckland. You’ll coordinate meetings, manage diaries, and streamline admin with AI-driven automation, delivering proactive, professional service to internal and external stakeholders.

This hybrid role offers flexible hours and the chance to contribute to a dynamic, diverse team. You’ll be involved in events, team rituals, recognition, and cross-team communication, helping

Qualifications

• Strong ownership and initiative in fast-paced environments.
• Proven ability to plan events and manage logistics.
• Excellent administrative and time-management skills.
• Experience or openness to AI-driven workflow improvements.
• Clear, proactive communication across levels and teams.

Responsibilities

• Provide proactive support to Heads of Department and General Managers.
• Manage emails and diaries, coordinate events and meetings for smooth logistics.
• Act as liaison for Leadership Team ensuring clear cross-team communication.
• Foster a connected team culture through internal comms and rituals.
• Champion AI-driven automation to streamline PA tasks and boost efficiency.

Skills

Ownership

Event planning

Admin skills

AI & automation

Communication

Adaptability

Tools

AI tools

Job description

One New Zealand is seeking a forward-thinking Personal Assistant to support our General Managers and Heads of Department in Auckland. You’ll coordinate meetings, manage diaries, and streamline admin with AI-driven automation, delivering proactive, professional service to internal and external stakeholders.

This hybrid role offers flexible hours and the chance to contribute to a dynamic, diverse team. You’ll be involved in events, team rituals, recognition, and cross-team communication, helping