Personal Assistant

One New Zealand; Auckland; Hybrid; NZD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible work from home

Health insurance

Lifestyle leave

Staff discounts

Job summary

One New Zealand is seeking a forward-thinking Personal Assistant to support our General Managers and Heads of Department in Auckland. You’ll coordinate meetings, manage diaries, and streamline admin with AI-driven automation, delivering proactive, professional service to internal and external stakeholders.

This hybrid role offers flexible hours and the chance to contribute to a dynamic, diverse team. You’ll be involved in events, team rituals, recognition, and cross-team communication, helping

Qualifications

• Strong ownership and initiative in fast-paced environments.
• Proven ability to plan events and manage logistics.
• Excellent administrative and time-management skills.
• Experience or openness to AI-driven workflow improvements.
• Clear, proactive communication across levels and teams.

Responsibilities

• Provide proactive support to Heads of Department and General Managers.
• Manage emails and diaries, coordinate events and meetings for smooth logistics.
• Act as liaison for Leadership Team ensuring clear cross-team communication.
• Foster a connected team culture through internal comms and rituals.
• Champion AI-driven automation to streamline PA tasks and boost efficiency.

Skills

Ownership

Event planning

Admin skills

AI & automation

Communication

Adaptability

Tools

AI tools

Job description

Jora New Zealand will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

“If you asked me, what is the greatest thing in this world, I would say it is people, it is people, it is people.”

Uia mai koe te pātai, he aha te mea nui o tēnei ao? Māku koe e ki atu he tangata, he tangata, he tangata.

At One NZ we’re not just imagining the future, we’re building it. Our purpose? A better-connected Aotearoa New Zealand. Kia renarena te taukaea i Aotearoa New Zealand.

Our ambition? To become the most AI-enabled telco on the planet. This isn’t just about our technology, It’s aboutyou. We’re investing in our people like never before.... empowering them to grow, lead, and shape what’s next.

Through our AI School, access to world-class learning platforms, or career pathways that evolve with you, we create an environment where your curiosity thrives, and your skills accelerate.

Join us and be part of something extraordinary: connect with purpose and help redefine what’s possible.

He aha ai tātou – Why us?

Step into a forward-thinking Personal Assistant role where innovation, efficiency, and continuous improvement are at the core of everything you do. You will play a critical role in providing proactive support to our General Managers and Heads of Department.

You’ll be the central point of coordination, ensuring smooth communication and delivering a professional, responsive service to both internal and external stakeholders. From managing meetings and team celebrations to facilitating events and championing AI-driven automation, you’ll help streamline traditional PA tasks with innovation and efficiency. With a future-focused mindset, you’ll also contribute to continuous improvement in how we deliver administrative and engagement support.

Ko tō tūranga – your role

Step into a forward-thinking Personal Assistant role where innovation, efficiency, and continuous improvement are at the core of everything you do. You will play a critical role in providing proactive support to our General Managers and Heads of Department.

You’ll be the central point of coordination, ensuring smooth communication and delivering a professional, responsive service to both internal and external stakeholders. From managing meetings and team celebrations to facilitating events and championing AI-driven automation, you’ll help streamline traditional PA tasks with innovation and efficiency. With a future-focused mindset, you’ll also contribute to continuous improvement in how we deliver administrative and engagement support.

Ko tō mahi – what you’ll do

• Provide proactive support to the Heads of Department, owning admin, organisation, and coordination so they can focus on strategic priorities.

• Manage emails and diaries with foresight, while coordinating events, meetings, and celebrations to ensure smooth logistics and great attendee experience.

• Act as a key liaison for the Leadership Team, working with EAs and PAs to ensure clear communication and smooth coordination across teams.

• Foster a connected team culture through internal comms, team rituals, and recognition, while building trusted relationships that drive collaboration and momentum.

• Champion AI and automation to streamline PA tasks, boost efficiency, and reduce admin load through continuous improvement.

Na tōu rourou - what you’ll bring

• Demonstrate strong ownership and resilience by anticipating leaders’ needs, taking initiative, and thriving in a fast-paced, high-demand environment.

• Good track record in organising events and team rituals, ensuring smooth logistics and thoughtful, engaging experiences for all participants.

• Deliver strong admin and time management, handling complex diaries and logistics with calm precision—even under pressure and shifting priorities.

• Embrace AI and digital tools to streamline tasks, drive smarter workflows, and continuously improve through tech-enabled solutions.

• Proven ability to build trust and foster collaboration across all levels, using clear communication and influence—even without formal authority.

• Adapt quickly to change, remain calm under pressure, whilst maintaining a positive, solution-focused mindset in fast-paced environments.

Nā mātou te rourou – what you’ll get

• One New Zealand is leading the way by ensuring you can have a truly balanced life. Most roles allow flexibility to work from home and flex your hours to enjoy work & whānau commitments.

• A fully subsidised Southern Cross health insurance cover for you and your family.

• Lifestyle leave, giving you the option to purchase an extra week or two of annual leave.

• Discounts on One New Zealand products, services and much more!

We are proudly Rainbow Tick certified and champion diversity of thought, perspective and background. Joining our whānau is more than starting a new job - it’s the beginning of a journey that will challenge and inspire you to play a role in something bigger.

We stand to uplift, to support and to elevate others.