Executive PA & Project Coordinator - Construction

Madison Recruitment; Auckland; On-site; NZD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive remuneration

Career progression

Job summary

Madison Recruitment is seeking a highly organised PA / Project Coordinator for a well-established New Zealand construction business in Auckland. You will support the Divisional Manager and leadership team, coordinating administrative and project activities across a busy residential division.

The role covers diary management, report preparation, meeting coordination, tender support, and records management, with a focus on accuracy and proactive problem solving.

Qualifications

• Experience as Personal Assistant, Project Coordinator, Team Coordinator, or similar role.
• Proficient in Word, Excel, Outlook and PowerPoint.
• Ability to manage competing priorities and meet deadlines.
• Professional, discreet and reliable approach.
• Strong relationship-building and collaborative working style.

Responsibilities

• Manage diaries, correspondence and key priorities for the Divisional Manager.
• Prepare reports, presentations and business documentation.
• Coordinate meetings, agendas, minutes and follow-up actions.
• Support tender submissions and project administration processes.
• Maintain project records, filing systems and business documentation.
• Assist with project tracking, reporting and coordination activities.
• Organise divisional meetings, events and training initiatives.
• Support timesheet administration, leave tracking and reporting requirements.
• Assist with Health & Safety administration and compliance documentation.
• Provide office coordination and general support to the wider team.

Skills

Microsoft Office

Project coordination

Communication

Organisation

Executive support

Job description

Madison Recruitment is seeking a highly organised PA / Project Coordinator for a well-established New Zealand construction business in Auckland. You will support the Divisional Manager and leadership team, coordinating administrative and project activities across a busy residential division.

The role covers diary management, report preparation, meeting coordination, tender support, and records management, with a focus on accuracy and proactive problem solving.