Business Service Coordinator - Auckland - Fixed Term

CGR Services; Auckland; On-site; NZD 61,000 - 68,000; Full time

Job summary

Fire and Emergency New Zealand is seeking a proactive administrator to deliver a broad range of support functions for regional teams. The role covers asset management, finance and procurement, volunteer administration, minute taking, and reception duties, with a key emphasis on the Property portfolio to ensure smooth processes.

Reporting to the Business Services Manager, you'll coordinate contractors, review property documentation, and assist with property projects.

Qualifications

• Excellent verbal and written communication skills.
• Strong organisational skills and high attention to detail.
• Proficiency in Microsoft Office applications, including Outlook, Teams, Word, Excel, and PowerPoint.
• Strong customer focus and a 'can-do' attitude.
• Ability to build positive working relationships with a wide range of stakeholders.
• Experience coordinating multiple tasks and managing competing priorities.
• Experience in property, facilities, procurement, or contract administration.

Responsibilities

• Asset management, finance and procurement support, volunteer administration, minute taking, meeting coordination, reception duties, and general back-office support.
• Property portfolio focus: processing property invoices, coordinating contractors and stakeholders, reviewing property documentation, supporting property projects.

Job description

Do you enjoy working in an environment where your contribution is appreciated?

• Come join our collaborative and inclusive team.
• Salary range $61,106-$67,895, (pro rata) dependent on skills and experience.

This is an opportunity to demonstrate your creativity and show your dynamic skills and experience in New Zealand's number one trusted organisation.

About the role

Reporting to the Business Services Manager, this role is responsible for delivering a wide range of administrative and coordination functions that support our regional teams.

Responsibilities include asset management, finance and procurement support, volunteer administration, minute taking, meeting coordination, reception duties, and general back-office support.

A key focus of this role is the Property portfolio, where you'll play an important part in ensuring property-related processes run smoothly and efficiently. Portfolio areas might change if business requires it.

• Processing property invoices accurately and in a timely manner.
• Engaging and coordinating contractors and other stakeholders.
• Reviewing property documentation with a high level of attention to detail.
• Supporting property projects and initiatives as required.

This is a fixed-term role starting ASAP through to 23rd December 2026.

What you'll bring to the role

As part of a supportive and collaborative team, you will provide high-quality administrative and coordination support to both internal and external stakeholders. You'll also contribute to business continuity and surge support across asset portfolios through inter-regional collaboration and networking.

• Excellent verbal and written communication skills.
• Strong organisational skills and a high level of attention to detail.
• Proficiency in Microsoft Office applications, including Outlook, Teams, Word, Excel, and PowerPoint.
• A strong customer focus and a "can-do" attitude.
• The ability to build positive working relationships with a wide range of stakeholders.
• Experience coordinating multiple tasks and managing competing priorities.
• Experience in property, facilities, procurement, or contract administration.

Desirable (but not essential). JDE and AP+, essential.

The salary range for this role is $61,106-$67,895, (pro rata) dependent on skills and experience relevant to the role.

Who are we

Fire and Emergency New Zealand is a Crown Entity responsible for reducing unwanted fires, responding to structural and vegetation fires and other emergencies including motor vehicle crashes, medical emergencies, hazardous substance related incidents, natural disasters, and supporting increased community resilience.

Our vision is to build stronger communities and protect what matters most to the people within them. We are proud to be recognised as New Zealand's most trusted public sector agency.

Our values reflect what our people believe is core to who we are and the organisation we aspire to be.

• We Do the Right Thing – Kia Tika
• We Serve and Support – Manaakitanga
• We Are Better Together – Whanaungatanga
• We Strive to Improve – Auahatanga

If you have any specific questions about this role please email [e-mail].

Applications close 17th September 2026.

Please note: Eligibility to work in New Zealand is mandatory for this role.

However please note, applications sent via email will not be accepted.