Executive Assistant to the CEO Ormiston Hospital

Ormiston Hospital & Healthcare; Auckland; Sur place; NZD 120 000 - 180 000; Plein temps

Avantages offerts par ce poste

Competitive remuneration

Wellbeing programme

Connection to Southern Cross network

Résumé du poste

Ormiston Hospital, a modern private surgical hospital in Flat Bush, Auckland, seeks an Executive Assistant to provide high-level support to the CEO, CFO and OSEL Board. You will manage complex diaries, travel, board papers, and communications, enabling the Executive Office to run seamlessly while advancing strategic priorities.

This broad, influential role offers governance exposure and board coordination, partnering with senior leaders across hospital departments.

Qualifications

• Postgraduate qualification or equivalent senior-level healthcare or complex environment experience.
• Five years+ EA experience in a senior executive level role.
• Experience supporting Boards and governance processes.

Responsabilités

• Manage complex diaries and travel for CEO, CFO and Board.
• Prepare board packs, minutes and governance papers.
• Coordinate senior-level meetings and events.
• Support strategic projects and track actions.
• Liaise with hospital departments and key stakeholders.

Connaissances

Executive support

Board governance experience

Stakeholder management

Diary management

Formation

Postgraduate qualification or senior-level healthcare/complex environment experience

Five years+ EA experience

Outils

Microsoft 365

Document management systems

Description du poste

Ormiston Hospital is a modern private surgical hospital based in Flat Bush, serving the communities of East and South Auckland and patients from across the wider Auckland region. Since opening in 2009, we have continued to grow our specialist services and invest in high-quality care, technology and the experience of our patients and specialists.

Are you an exceptional Executive Assistant who thrives on being one step ahead? Someone who can bring order to complexity, build trusted relationships at every level and confidently operate alongside senior executives and Boards? As our Executive Assistant, you’ll provide high-level support to the CEO, CFO and OSEL Board, ensuring the Executive Office runs seamlessly while helping to progress key strategic priorities. Acting as a trusted partner and advisor, you’ll manage complex diaries and travel, executive communications, Board papers and correspondence, coordinate senior-level meetings and events, and ensure information and priorities are managed effectively. You’ll also play an important role in supporting strategic projects, tracking key actions and milestones, and connecting the CEO with project teams, hospital departments and key stakeholders.

This is a broad and influential role with significant exposure across governance, executive leadership and people operations. You’ll coordinate Board and shareholder communications, take minutes, meeting packs and governance forums, and ensure actions are followed through. This is an exciting opportunity for a proactive, highly organised and composed senior EA who enjoys anticipating what’s needed, solving problems and keeping people and priorities moving in a fast-paced healthcare environment. This is a permanent, full-time role based at Ormiston Hospital.

• A relevant postgraduate qualification or equivalent senior-level experience within healthcare or another complex environment.
• A minimum of five years’ experience in a senior Executive Assistant role, supporting C-suite or executive-level leaders.
• Experience supporting Boards, executive teams and governance processes, ideally within a complex organisation.
• Healthcare experience or exposure to clinical, commercial or project environments would be advantageous.
• Strong business acumen and a strategic, forward-thinking mindset, with the ability to anticipate needs and stay several steps ahead.
• Exceptional organisational and time-management skills, with the ability to confidently manage multiple and competing priorities.
• A proactive, solutions-focused and positive “can-do” approach, with excellent judgement and attention to detail.
• A calm, confident and professional manner, with the resilience to perform effectively in a fast-paced and changing environment.
• Excellent written and verbal communication skills, with the ability to build trusted relationships and engage effectively with stakeholders at all levels.
• High levels of discretion, integrity and professionalism when managing sensitive and confidential information.
• Strong digital capability, including confidence using Microsoft 365 and document management systems.
• Experience supporting projects, strategic initiatives or process improvements would be an advantage.
• Executive connection: Work closely with the CEO, Executive Leadership Team and senior clinical leaders.
• Competitive rewards: An attractive remuneration package.
• Health & wellbeing: Access to a comprehensive wellbeing programme.
• Connection and growth: The opportunity to work within Ormiston while benefiting from our connection to the wider Southern Cross Healthcare network

Ko wai matou | Our Organisation

Ormiston Hospital operates in partnership with Southern Cross Healthcare, which is the majority shareholder. This partnership supports Ormiston’s continued growth and our ability to deliver high-quality surgical and endoscopy services to the communities of East and South Auckland and beyond.

If you have specific needs or would like to discuss how we can support you, please contact the Southern Cross Healthcare Talent Acquisition team at [e-mail] for a confidential conversation.

Join us, and together, each of us can be part of something important, helping people live their best lives by reimagining healthcare.