Executive Assistant

New Zealand Government; Auckland; Hybrid; NZD 60,000 - 90,000; Full time

Job summary

Health New Zealand | Te Whatu Ora Canterbury is seeking an Executive Assistant to provide high-level executive and secretariat support to members of the IIG Senior Leadership Team.

You will enable leaders to manage complex portfolios and deliver strategic priorities, acting as the first point of contact for internal and external stakeholders, managing diaries, preparing documents, and coordinating meetings and travel.

Qualifications

• Proven experience as an Executive Assistant or similar role, ideally in a large or government organisation.
• Excellent organisational skills with the ability to prioritise, meet tight deadlines, and maintain accuracy under pressure.
• Exceptional communication and relationship-management skills, including with senior leaders and external agencies.
• Strong proficiency in the Microsoft Office Suite and confidence managing digital workflows and information systems.
• Sound judgement, discretion, and professionalism when managing confidential or sensitive information.
• A proactive, adaptable attitude and a passion for supporting leadership teams to deliver their best work.

Responsibilities

• Provide high-level executive and secretariat support to up to two members of the IIG Senior Leadership Team.
• Enable portfolio leads to manage complexity and deliver on strategic priorities across Infrastructure & Investment Group.
• Act as the first point of contact for internal and external stakeholders, manage correspondence and diaries.
• Prepare documents and reports, and coordinate key meetings, briefings, and travel logistics.

Skills

Executive support

Calendar management

Stakeholder liaison

MS Office

Discretion

Communication

Tools

Microsoft Office

Job description

# Executive Assistant at Te Whatu Ora, Canterbury## Mō tēnei tūranga mahi | About this roleHealth New Zealand | Te Whatu Ora is the country's largest employer, delivering universal public healthcare to 5 million New Zealanders.We provide essential hospital, specialist, and community health services across 80+ locations — from large urban centres to rural towns and remote communities.Our goal is to improve health outcomes for all New Zealanders by delivering equitable, accessible and innovative care.**About the Role**The Executive Assistant provides high‐level executive and secretariat support to up to two members of the IIG Senior Leadership Team.In this pivotal role, you will enable the Function Leads to manage the complexity of their portfolios and deliver on strategic priorities across the Infrastructure & Investment Group. You'll act as the first point of contact for internal and external stakeholders, manage correspondence and diaries, prepare documents and reports, and coordinate key meetings, briefings, and travel logistics.This role requires sound judgement, strong relationship‐building skills, and a high level of professionalism and discretion in supporting senior leaders.**About the Team/Service/ Location**The IIG team are focused on delivering high-impact infrastructure investments that support the transformation of New Zealand's health system. Giving support, oversight and assurance across projects and programmes, they understand that safe, fit for purpose health facilities, sites and equipment are essential for a well-functioning health system that improves the health of all New Zealanders.**About You**You are a highly organised and proactive professional with experience supporting senior executives in a complex, fast‐moving environment.You thrive on variety, can manage competing priorities with composure, and have exceptional interpersonal and communication skills. You're known for your initiative, confidentiality, and ability to anticipate needs before they arise.You naturally build strong working relationships and maintain a calm, solutions‐focused approach under pressure. Most importantly, you are committed to delivering outcomes that support communities and reflect Te Whatu Ora's values.**You will bring:*** Proven experience as an Executive Assistant or in a similar senior administrative role, ideally within a large or government organisation* Excellent organisational skills with the ability to prioritise, meet tight deadlines, and maintain accuracy under pressure* Exceptional communication and relationship‐management skills, including with senior leaders and external agencies* Strong proficiency in the Microsoft Office Suite and confidence managing digital workflows and information systems* Sound judgement, discretion, and professionalism when managing confidential or sensitive information* A proactive, adaptable attitude and a passion for supporting leadership teams to deliver their best work**Working for Health New Zealand**Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community**.** We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.**How to Apply**To apply please click “apply now.” All applications must be submitted through our online careers' portal by 13th October 2026. If you have any questions about the role, please contact Shannon Elder at [e-mail]*We will review applications as received and may proceed with the recruitment process, before the closing date of this advert.*## Ngā taipitopito tūranga mahi | Job details| | || --- | --- || Employer: | Te Whatu Ora || Location: | Canterbury || Position type: | Permanent Full time || Category: | Administration || Date listed: | 22-Sep-2026 || Salary range: | N/A || Closing date: | 13-Oct-2026 || Reference: | HNZ/1946952 || Attachment: | Position Description Executive Assistant.pdf (PDF, 322KB)Job Description |