Executive Assistant to MD — Autonomy, Impact & AI Tools

Stellar Recruitment Pty; Auckland; On-site; NZD 70,000 - 100,000; Full time

Benefits offered by this job

Senior leadership exposure

Cross-disciplinary exposure

Autonomy

Career growth

Job summary

Stellar Recruitment Pty in Auckland is recruiting an Executive Assistant to support a Managing Director in a fast-paced property development, construction and hospitality group. You will protect the MD's time, create structure, and drive accountability.

You'll manage complex calendars, travel, briefs, and documentation, while leveraging AI and automation to improve workflows. The role offers significant autonomy and opportunities across business disciplines such as property, finance, legal and

Qualifications

• Proven experience as an Executive Assistant or Private Secretary.
• Exceptional organisational skills and the ability to manage competing priorities.
• Strong written and verbal communication skills.
• Experience supporting senior executives in complex business environments.
• High levels of discretion and professionalism with sensitive information.
• Advanced proficiency with Outlook, Teams, SharePoint, and modern collaboration tools.
• Experience using AI and automation tools to increase productivity and streamline processes.

Responsibilities

• Own and optimise a complex executive calendar and schedule.
• Prioritise urgent matters and protect focused decision-making time.
• Manage executive task tracking, follow-ups, and action plans.
• Prepare daily priority lists and executive briefings.
• Coordinate travel, appointments, meetings, and events.
• Triage correspondence and draft professional communications.
• Prepare agendas, attend selected meetings, and document actions.
• Track deliverables through to completion across multiple stakeholders.
• Support property, hotel, finance, legal, HR, and investment-related activities.
• Maintain accurate records, systems, and confidential documentation.
• Leverage AI and automation tools to improve efficiency and workflow management.

Skills

Calendar management

Prioritisation

Communication

Discretion

AI & automation tools

Office suite proficiency

Tools

Outlook

Teams

SharePoint

Job description

Stellar Recruitment Pty in Auckland is recruiting an Executive Assistant to support a Managing Director in a fast-paced property development, construction and hospitality group. You will protect the MD's time, create structure, and drive accountability.

You'll manage complex calendars, travel, briefs, and documentation, while leveraging AI and automation to improve workflows. The role offers significant autonomy and opportunities across business disciplines such as property, finance, legal and