Executive Assistant to Director | Operations & Scheduling

Bay-Of-Plenty-Regional-Counci; Bay of Plenty; On-site; NZD 41,000 - 48,000; Full time

Job summary

Bay of Plenty Regional Council is seeking a qualified Personal Assistant for the Director in a full-time permanent role in the Bay of Plenty region of New Zealand. A Diploma or 2 years of experience is required, with excellent written and spoken communication and the ability to work independently to meet deadlines.

The PA will coordinate schedules, manage travel, handle communications, prepare documents, attend meetings, and report to the Director to ensure smooth operations.

Qualifications

• At least a relevant Diploma level qualification or 2 years experience.
• Excellent written and spoken communication skills.
• Ability to multitask and meet deadlines independently.

Responsibilities

• Coordinate with staff and oversee the Director's schedules and travel arrangements.
• Prepare company documents, attend meetings on behalf of the Director, and take notes.
• Manage communications (phone, email, letters) for the Director.
• Maintain diaries, liaise with managers to ensure smooth operations.

Skills

Communication skills

Multitasking

Independent work

Negotiation

Customer service

Flexibility

Adaptability

Education

Diploma level qualification

Tools

Microsoft Word

Excel

Job description

Bay of Plenty Regional Council is seeking a qualified Personal Assistant for the Director in a full-time permanent role in the Bay of Plenty region of New Zealand. A Diploma or 2 years of experience is required, with excellent written and spoken communication and the ability to work independently to meet deadlines.

The PA will coordinate schedules, manage travel, handle communications, prepare documents, attend meetings, and report to the Director to ensure smooth operations.