Executive Assistant to 3 Executives – Auckland Design Studio

Warren and Mahoney; Auckland; On-site; NZD 65,000 - 95,000; Full time

Benefits offered by this job

Mentoring

Career development

Flexible working

Remote working options

Parental leave top-up

Private medical insurance

Team social events

Job summary

Warren and Mahoney in Auckland is seeking a highly capable Personal Assistant to support three executive leaders in our Auckland studio. You will coordinate diaries, meetings, travel, expenses and governance activities while maintaining discretion and professionalism.

This full-time, on-site role emphasizes proactive collaboration with senior leaders, stakeholder management and high-quality document preparation to drive successful outcomes in a fast-paced environment.

Qualifications

• 8+ years of relevant experience with at least 3 years as Executive/Personal Assistant.
• Experience supporting senior leaders in a fast-paced environment.
• Advanced proficiency in Microsoft 365 and document prep.
• Exposure to Salesforce, Diligent or InDesign desirable or willingness to learn.
• Strong organisational skills and ability to handle multiple priorities.
• Excellent written and verbal communication with stakeholders.

Responsibilities

• Provide proactive day-to-day support to Managing Director, Chair and Principals.
• Manage diaries, coordinate meetings, travel bookings and expenses.
• Prepare correspondence, presentations, and reports as required.
• Support governance activities, meeting prep and logistics.
• Serve as professional contact for internal and external stakeholders.
• Foster positive relationships to enable delivery of priorities.
• Assist with client relationship management and business development admin.
• Maintain confidentiality and handle sensitive information with discretion.

Skills

Executive support

Diary management

Travel bookings

Stakeholder mgmt

Document prep

Confidentiality

Communication

Team coordination

Education

Bachelor's degree or equivalent

Tools

Microsoft 365

Salesforce

Diligent

InDesign

Job description

Warren and Mahoney in Auckland is seeking a highly capable Personal Assistant to support three executive leaders in our Auckland studio. You will coordinate diaries, meetings, travel, expenses and governance activities while maintaining discretion and professionalism.

This full-time, on-site role emphasizes proactive collaboration with senior leaders, stakeholder management and high-quality document preparation to drive successful outcomes in a fast-paced environment.