Executive Assistant & Shared Services Lead

WellSouth; Dunedin; On-site; NZD 90,000 - 130,000; Full time

Benefits offered by this job

Salary and benefits

Flu vaccinations

Wellness voucher

Birthday off

5 weeks annual leave

Sick leave up to 10 days

Equity training

Pride Pledge alignment

Job summary

WellSouth is seeking an experienced Team Leader, Shared Support Services and Executive Assistant to the Chief Executive in Dunedin. You will lead a team across Dunedin and Invercargill and provide senior executive support to the CEO and Senior Leadership Team.

You will set the standard for shared administration, oversee governance minutes, and ensure facilities run safely and professionally, while guiding the office in a supportive, strategic way.

Qualifications

• Significant administration experience, including leadership or supervision of an admin team.
• Strong track record of setting direction, building capability, and applying warmth with firmness.
• Experience leading teams through change and enabling broad buy-in.
• Excellent written and oral communication, able to take concise governance minutes.
• High professionalism, integrity and discretion with prioritisation skills.
• Calm under pressure and capable of steadying others.
• Proficient in MS Word, Excel, PowerPoint, Teams and SharePoint; open to embedding new tech.

Responsibilities

• Lead the shared support function with professionalism, set expectations, oversee workflow, address issues early.
• Own the portfolio model, plan cover across locations, build capability through cross-training.
• Enable and support the Chief Executive to operate at the highest level.
• Lead confidential governance administration for the Board and Senior Leadership Team with traceable decisions.
• Oversee the office operations, including reception, facilities, suppliers, and health & safety.

Job description

WellSouth is seeking an experienced Team Leader, Shared Support Services and Executive Assistant to the Chief Executive in Dunedin. You will lead a team across Dunedin and Invercargill and provide senior executive support to the CEO and Senior Leadership Team.

You will set the standard for shared administration, oversee governance minutes, and ensure facilities run safely and professionally, while guiding the office in a supportive, strategic way.