Executive Assistant to Operations Leader

Transdev; Wellington; On-site; NZD 60,000 - 86,000; Full time

Benefits offered by this job

Employee discounted travel benefits

Training and development opportunities

Unique rail environment

Supportive team culture

Job summary

Transdev Wellington is seeking a proactive Business Support Officer to assist the Operations leadership team and the General Manager of Operations. This full-time role is based at Wellington Railway Station and requires strong organisational skills and discretion.

You will manage executive support tasks, coordinate meetings, maintain records, and support a wide range of operational activities while adapting to shifting priorities with pace and accuracy.

Qualifications

• Demonstrated experience in a business support, administration or executive assistant role, ideally within an operational, 24/7 or similarly demanding environment
• Excellent time management and organisational skills, with a proven ability to manage multiple priorities to deadline
• High levels of personal integrity and sound judgement, with proven discretion in handling confidential information
• Well-developed emotional intelligence and interpersonal skills, with the ability to build credibility and trust with stakeholders at all levels of the organisation

Responsibilities

• Provide comprehensive executive support to the General Manager of Operations
• Coordinate meetings, record accurate minutes and track actions through to completion
• Assist with compliance activities and maintain audit-ready records
• Coordinate staff medical appointments and manage confidential documentation
• Assist with operational training coordination and document management
• Take on broader administrative duties as needs arise with initiative and pace

Skills

Written & verbal communication

Time management

Organisational skills

Decision making & judgement

Interpersonal skills

Proactive mindset

Ability to work at pace

Integrity & discretion

Stakeholder engagement

Collaboration

Tools

Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams, SharePoint)

Job description

Transdev Wellington is seeking a proactive Business Support Officer to assist the Operations leadership team and the General Manager of Operations. This full-time role is based at Wellington Railway Station and requires strong organisational skills and discretion.

You will manage executive support tasks, coordinate meetings, maintain records, and support a wide range of operational activities while adapting to shifting priorities with pace and accuracy.