Executive Assistant to CEO & CFO

New Zealand Media & Entertainment (NZME); Auckland; On-site; NZD 90,000 - 130,000; Full time

Job summary

New Zealand Media and Entertainment is seeking a highly organised Executive Assistant to support the CEO and CFO and coordinate governance activities across boards and advisory bodies.

You will manage confidential information, calendar logistics, and executive communications while building relationships with Directors and senior leaders across the business. This onsite, full-time role offers exposure to strategic initiatives and governance excellence.

Qualifications

• 7+ years experience supporting senior executives or C-suite leaders.
• Experience in governance, listed company, legal, company secretarial, or professional services environments.
• Exceptional organisational and planning skills.
• Outstanding written and verbal communication skills.

Responsibilities

• Provide high-level support to the CEO and CFO and coordinate executive communications, presentations, reports and briefing materials.
• Coordinate Board, Committee and Advisory Board meetings, governance calendars and papers.
• Support annual shareholder meeting planning and governance documentation.
• Build trusted relationships with Directors, Executives and key stakeholders and act as central coordination point for governance activities.

Skills

Executive support

Calendar & travel management

Board governance coordination

Stakeholder liaison

Discretion & professionalism

Advanced Microsoft Office

Tools

Microsoft Office Suite

Job description

Your Next Opportunity

NZME is seeking a highly organised, proactive and trusted professional to support our Chief Executive Officer and Chief Financial Officer while leading the administration and coordination of our Board, Board Committees and Advisory Boards. This is a unique opportunity to work closely with senior leaders, directors and stakeholders across one of New Zealand's leading media organisations, playing a key role in executive support, strategic business initiatives and governance.

How You'll Make It Happen

Executive Support

• Provide high level support to the CEO and CFO.
• Manage complex calendars, meetings, events and travel arrangements.
• Coordinate executive communications, presentations, reports and briefing materials.
• Manage highly confidential and commercially sensitive information.

Governance & Board Administration

• Coordinate Board, Committee and Advisory Board meetings.
• Prepare and manage governance calendars and schedules.
• Coordinate agendas, papers, board packs and meeting logistics.
• Manage governance records, action registers and documentation.
• Support Annual Shareholder Meeting planning and delivery.
• Maintain governance systems and board portals.

Reporting & Strategic Coordination

• Coordinate the preparation of Board and Executive reporting.
• Assist with annual reporting, investor materials and governance documentation.
• Work with leaders across the business to gather and collate information.
• Support strategic planning sessions, governance workshops and executive initiatives.
• Build trusted relationships with Directors, Executives and key stakeholders.
• Act as a central coordination point across governance and executive activities.
• Manage communication with Board and Advisory Board members.
• Support corporate events, governance sessions and leadership activities.

What You'll Bring To Our Team

You’ll be a highly capable Executive Assistant with sound judgement, exceptional attention to detail and the ability to confidently engage with senior stakeholders.

You’ll Also Bring

• Extensive experience (7+ years) supporting senior executives or C-suite leaders.
• Experience working within a governance, listed company, legal, company secretarial or professional services environment is essential.
• Exceptional organisational and planning skills.
• Advanced Microsoft Office skills.
• Outstanding written and verbal communication skills.
• The ability to manage multiple priorities and deadlines.
• Absolute discretion and professionalism.
• An approachable and relationship focused style that enables you to build trust across all levels of the organisation.
• A genuine desire to contribute to NZME's culture and create positive experiences for colleagues, directors, stakeholders and visitors.
• A continuous improvement mindset and willingness to challenge the status quo.

What's In It For You

At NZME, you’ll have the opportunity to work alongside some of New Zealand's most experienced business and media leaders while contributing to the success of an organisation that reaches millions of Kiwis every month.

We Offer

• Exposure to Board and Executive leadership.
• A varied and challenging role with significant impact.
• A collaborative and supportive culture.
• Work with award-winning and iconic Kiwi media brands.
• Opportunities to contribute to strategic initiatives and governance excellence.
• NZ Herald Premium, VIVA Premium and BusinessDesk subscriptions.
• Wellbeing support and counselling services.
• Parental leave benefits.
• Professional development opportunities and recognition programmes.
• Exclusive staff discounts, and access to tickets through NZME's event network.

Please note this is an onsite, full-time role.

All applicants will be asked about their current working rights in New Zealand Eg. Citizen, resident, visa, no visa etc.

New Zealand Media and Entertainment is NZ's premium integrated media group. We keep Kiwis in the know about what matters most to them, and dig into what’s going on in the world and why, as well as shining a light on the latest and greatest in news and entertainment. Combining radio, digital, and print we reach more than over 3.6 million* Kiwis every week.

We are home to more than 50 of Aotearoa’s award-winning media brands - each with its own voice, and each powered by the country’s top media personalities, journalists, broadcasters, designers, writers, commercial thinkers, operations teams, marketers, digital and tech specialists and many more. You can achieve anything you set your mind to here – the possibilities are endless!

Come and join the future of NZME. Give it your all and enjoy the ride because this could lead anywhere…