Executive Assistant & HR Co-Ordinator

Messenger-Services; Auckland; On-site; NZD 60,000 - 85,000; Full time

Job summary

Messenger Services in Auckland is seeking an organised Executive Assistant & People Coordinator to support the General Manager and executive team while building hands-on experience across People & Culture. This role suits a recent HR graduate or an experienced administrator looking to move into HR, with no required HR background but a genuine interest in people and a willingness to learn.

You will collaborate with the Freightways Corporate People team to develop practical HR capability in a

Qualifications

• Recent HR, Business or Commerce qualification.
• Interest in HR with experience in executive support or coordination.
• Strong communication and relationship-building skills.

Responsibilities

• Provide all-round administrative support to the General Manager and executive team
• Prepare presentations, business documents and executive communications
• Support the implementation of business-wide strategic initiatives
• Prepare and produce business analysis, reports and insights
• Handle sensitive and confidential information with discretion and sound judgment
• Coordinate meetings, events, vendors and day-to-day administration
• Coordinate employment documentation, employee changes, onboarding, offboarding and general HR administration
• Support recruitment activities, including advertising roles, coordinating candidates and interviews, pre-employment checks and onboarding
• Coordinate learning and development activities, training programmes and associated administration
• Help deliver employee engagement, wellbeing, recognition and other people initiatives
• Maintain accurate employee information and contribute to a positive employee experience

Skills

Communication

Relationship building

Organization

Discretion

MS Office

AI awareness

Problem solving

Education

HR / Business / Commerce degree

Tools

Microsoft Excel

Word

PowerPoint

MS Office

Job description

Career Opportunities: Executive Assistant & HR Co-Ordinator (16738)

Requisition ID16738-Posted25/08/2026-Messenger Services-Administration-Head Office-Permanent Full Time-Administration & office support-New Zealand-Auckland

SUB60 Couriers is New Zealand’s leading on-demand, time-sensitive courier delivery and logistics specialist. We create smart logistical solutions for customers across pharmaceutical, automotive and online retail industries.

We are looking for an organised, energetic and digitally confident Executive Assistant & People Coordinator to support our General Manager and executive team, while building hands-on experience across the People & Culture function.

This is an ideal opportunity for a recent HR graduate, or an experienced Executive Assistant or administrator looking to move into a career in HR. You do not need previous HR experience - just a genuine interest in people, a willingness to learn and the confidence to get stuck in.

You will work with the Freightways Corporate People team, who will support your development and help you build practical HR capability in a fast-paced, people-focused business.

• Provide all-round administrative support to the General Manager and executive team
• Prepare presentations, business documents and executive communications
• Support the implementation of business-wide strategic initiatives
• Prepare and produce business analysis, reports and insights
• Handle sensitive and confidential information with discretion and sound judgment
• Keep the office running smoothly by coordinating meetings, events, vendors and day-to-day administration

People & Culture Responsibilities

• Coordinate employment documentation, employee changes, onboarding, offboarding and general HR administration.
• Support recruitment activities, including advertising roles, coordinating candidates and interviews, pre-employment checks and onboarding.
• Coordinate learning and development activities, training programmes and associated administration.
• Help deliver employee engagement, wellbeing, recognition and other people initiatives.
• Maintain accurate employee information and contribute to a positive employee experience.

What we’re looking for

• A recent qualification in Human Resources, Business, Commerce or a related field
• Experience in executive support, administration or coordination with a strong interest in moving into HR.
• A genuine desire to build a career in People & Culture.
• Strong communication and relationship-building skills.
• Excellent organisation, attention to detail and ability to manage multiple priorities.
• Confidence preparing reports, presentations and business communications.
• Strong Microsoft Office skills, particularly Excel, Word and PowerPoint.
• Curiosity and confidence using AI and new technology to improve how work gets done.
• A proactive, positive and practical approach — someone who enjoys solving problems and making things happen.
• The maturity to work with confidential information professionally and respectfully.

At SUB60, no two days are the same. You will be part of a supportive team, gain exposure to senior leaders and develop a strong foundation in both executive support and People & Culture.

Our values drive everything we do. We create real opportunities and new possibilities for our people, because when you grow, we grow.

Ready to start your career with us?