Executive Assistant & Business Support Manager

Forte Recruitment Consultants; Wellington; On-site; NZD 110,000 - 120,000; Full time

Benefits offered by this job

Free on-site parking

Healthcare insurance

Contents insurance

Car insurance

Income protection

Wellbeing days

Holiday programme funding

Group health insurance options

Job summary

Forte Recruitment Consultants in Wellington seeks an Executive Assistant & Business Support Manager to join the executive team. This senior role combines high-level EA duties with oversight of governance, facilities and project coordination.

You will manage complex diaries, board papers, and national travel for the Chief Executive, lead business support functions, and partner with leaders to drive efficiency and strategic outcomes.

Qualifications

• Significant experience supporting a Chief Executive or Senior Leadership team.
• Governance, minute-taking and executive coordination capability.
• Experience leading people, projects or business support functions.
• Excellent written communication and attention to detail.
• Confidence working with sensitive and confidential information.
• Strong relationship building skills and the ability to engage with people from diverse backgrounds.
• Practical, solutions focused approach and the ability to remain composed when priorities shift.
• Confidence with technology, content creation and modern AI tools such as Microsoft Copilot or Claude.
• Understanding Te Tiriti o Waitangi and a commitment to culturally safe and equitable practice.

Responsibilities

• Provide proactive, trusted support to the Chief Executive and Executive Leadership Team.
• Manage a complex diary, priorities, correspondence, meetings and national travel.
• Anticipate emerging issues, risks and deadlines, ensuring a well prepared and “no surprises” approach.
• Coordinate governance activities, board papers, briefings and meeting minutes.
• Support speaking engagements, sector leadership activities and strategic initiatives.
• Manage confidential medical, legal and complaint related administration.
• Lead and support administration functions across the organisation.
• Oversee facilities, suppliers, contracts, budgets and key national accounts.
• Coordinate events and deliver business support projects from planning through to implementation.
• Review systems and processes, identifying opportunities to improve efficiency and service delivery.
• Build strong relationships with employees, suppliers, community organisations and government agencies.

Skills

Executive support

Governance & minutes

Team leadership

Written communication

Confidential info handling

Stakeholder management

Problem solving

AI tools

Te Tiriti knowledge

Job description

Executive Assistant & Business Support Manager

Forte Recruitment Consultants – Wellington, North Island

$110,000 - $120,000 a year

Permanent

For the first time in 10 years, this rare opportunity has become available. If you are an experienced EA looking to broaden your impact and influence, this could be the perfect opportunity for you.

Our client is a respected national provider of community based mental health and wellbeing services. Their work supports people across Aotearoa to live well, build independence and participate fully in their communities.

They are seeking an experienced Executive Assistant and Business Support Manager to join their Wellington-based executive team. Reporting directly to the Chief Executive, this influential role combines high level executive support with business operations, governance, facilities, project coordination and team leadership.

You will lead the Office of the Chief Executive, creating an organised, responsive and highly effective environment that enables the Chief Executive and wider Executive Leadership Team to perform at their best.

Key responsibilities

• Provide proactive, trusted support to the Chief Executive and Executive Leadership Team
• Manage a complex diary, priorities, correspondence, meetings and national travel
• Anticipate emerging issues, risks and deadlines, ensuring a well prepared and “no surprises” approach
• Coordinate governance activities, board papers, briefings and meeting minutes
• Support speaking engagements, sector leadership activities and strategic initiatives
• Manage confidential medical, legal and complaint related administration
• Lead and support administration functions across the organisation
• Oversee facilities, suppliers, contracts, budgets and key national accounts
• Coordinate events and deliver business support projects from planning through to implementation
• Review systems and processes, identifying opportunities to improve efficiency and service delivery
• Build strong relationships with employees, suppliers, community organisations and government agencies

About you

You will be resilient, compassionate and a highly organised professional who brings sound judgement, discretion and a genuine commitment to helping others succeed.

To be successful in this role you will have:

• Significant experience supporting a Chief Executive or Senior Leadership team
• Strong governance, minute-taking and executive coordination capability
• Experience leading people, projects or business support functions
• Excellent written communication and attention to detail
• Confidence working with sensitive and confidential information
• Strong relationship building skills and the ability to engage with people from diverse backgrounds
• A practical, solutions focused approach and the ability to remain composed when priorities shift
• Confidence with technology, content creation and modern AI tools such as Microsoft Copilot or Claude
• An understanding of Te Tiriti o Waitangi and a commitment to culturally safe and equitable practice

You will enjoy a range of employee benefits, including:

• Free on-site parking
• Subsidised general healthcare, contents and car insurance
• Income protection insurance
• Two paid wellbeing days each year
• Financial assistance towards registered school holiday programmes
• Access to a group health insurance scheme, including discounted premiums and a choice of plan options

Experience within health, mental health, community services or the not-for-profit sector would be advantageous but is not essential.

This is a varied, senior-level EA role offering broad and meaningful responsibilities within a large, purpose-driven organisation.

Applicants must have the legal right to work in New Zealand.