Executive Assistant

Ka Puta Ka Ora Emerge Aotearoa; Wellington; On-site; NZD 60,000 - 80,000; Full time

Job summary

Ka Puta Ka Ora Emerge Aotearoa in Wellington is seeking an experienced Executive Assistant to support our Group Chief People Officer. This is a genuine business partnership role at the heart of the organisation, contributing to executive priorities, governance materials, and Board engagement.

You’ll manage a complex diary, coordinate meetings and travel, prepare high‑quality documentation and presentations, and build trusted relationships with stakeholders.

Qualifications

• Experience supporting senior leaders in a dynamic organisation.
• Ability to manage confidential information with discretion.
• Proven diary management and calendar coordination skills.
• Strong written and verbal communication for governance materials.
• Ability to build relationships with stakeholders at all levels.

Responsibilities

• Partner closely with the Chief People Officer to manage priorities and executive effectiveness.
• Proactively manage a complex diary and prioritise time usage.
• Coordinate meetings, travel, events, and stakeholder engagements.
• Prepare high-quality documentation, presentations, and governance materials.
• Build trusted relationships and act as a connection point across the organisation.
• Handle sensitive information with discretion and sound judgement.
• Thrive in a fast-paced, evolving environment and adapt to changing priorities.
• Contribute to executive planning, board engagement, and organisational change.

Skills

Executive support

Diary management

Stakeholder engagement

Governance materials

Presentation support

Discretion and judgement

Prioritisation

Cross-functional collaboration

Tools

Calendar

PowerPoint

Docs

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

"This isn't your typical EA role. You'll be a strategic partner to our Chief People Officer, helping drive priorities, navigate change and keep pace with a leader who genuinely values your input. The team absolutely adores them. Can you match the energy?" – Current EA

• Fixed-term Parental Leave cover until 3 February 2027
• 40 hours per week
• Wellington (Tawa)
• Other locations and flexible hours may be considered for the right candidate

At Ka Puta Ka Ora Emerge Aotearoa, we support people to live well through mental health, addiction, disability, rehabilitation, housing and wellbeing services, guided by connection, respect, learning and integrity.

This is a genuine business partnership role supporting our Group Chief People Officer. You'll operate at the heart of the organisation, contributing to executive priorities, Board engagement, strategic planning, and organisational change initiatives.

Key responsibilities include:

• Partner closely with the Chief People Officer to manage priorities, commitments, and executive effectiveness.
• Proactively manage a complex and dynamic diary, ensuring effective prioritisation and strategic use of time.
• Coordinate meetings, travel, events, and stakeholder engagements.
• Prepare high-quality documentation, presentations, correspondence, and governance materials.
• Build trusted relationships across the organisation and act as a key point of connection for stakeholders.
• Handle sensitive information with discretion, professionalism, and excellent judgement.
• Thrives in a fast-paced and evolving environment.
• Uses sound judgement and is confident making decisions within delegated authority.
• Anticipates needs and proactively identifies solutions.
• Builds trusted relationships and works collaboratively across all levels of the organisation.
• Remains adaptable and resilient when priorities change.
• Brings structure, organisation, and clarity to complex or competing demands.
• Supportive and values-led culture
• Wellbeing and development opportunities

(This role currently supports the Group Chief People Officer and may support an additional executive leadership role in the future.).