Executive Assistant

New Zealand Ministry Of Economic Development; Wellington; On-site; NZD 77,000 - 96,000; Full time

Benefits offered by this job

KiwiSaver

Wellness benefits

Job summary

New Zealand Ministry Of Economic Development (MBIE) seeks an experienced Executive Assistant to provide high-level support to the Deputy Secretary, Labour, Science and Enterprise. Based in Wellington, you will operate in a fast-paced, high-trust environment, coordinating with internal and external stakeholders and guiding administration teams.

You will manage complex calendars, travel, and communications, anticipate needs, exercise sound judgement, and maintain confidentiality.

Qualifications

• Proven success in a senior executive support role within a large, complex organisation.
• Exceptional relationship management with senior leaders, Ministers’ offices and diverse stakeholders.
• Sound knowledge of administrative systems and processes, with excellent organisation and attention to detail.
• Demonstrated ability to build trust and credibility at executive level while handling sensitive information with discretion.
• Strong communication, influence and interpersonal skills.
• The ability to anticipate needs, exercise sound judgement and reprioritise quickly.
• A collaborative, customer-focused approach and a willingness to support colleagues.
• An understanding of MBIE and how LSE contributes to the Ministry’s outcomes.
• The resilience and adaptability to succeed in a flexible, complex and dynamic environment.

Responsibilities

• Providing high-level, proactive executive support to the Deputy Secretary.
• Managing a complex calendar and inbox, and coordinating meetings with internal and external stakeholders.
• Working closely with the Head of Office, LSE leadership team and Deputy Secretary EA colleagues.
• Coordinating travel and other administrative requirements.
• Supporting and guiding administration professionals across LSE.

Skills

Executive support

Stakeholder management

Calendar management

Discretion

Communication

Team collaboration

Job description

• Work at the heart of a high-performing, collaborative team
• Provide trusted executive support to the Deputy Secretary
• Take on a varied, fast-paced and rewarding role
• Permanent full time | Wellington based
• Salary Range $77,359 - $96,453 + KiwiSaver + wellness benefits

As Executive Assistant, you will provide high-level, confidential support to the Deputy Secretary, Labour, Science and Enterprise. This pivotal role supports the success of the LSE group, liaising with both internal and external stakeholders to support the Deputy Secretary. You will be a proactive self-starter who builds trusted relationships, anticipates needs and stays organised as priorities shift. Sound judgement, discretion and a calm, solutions-focused approach will help you thrive in this fast-paced environment.

Your day-to-day responsibilities will include:

• Providing high-level, proactive executive support to the Deputy Secretary
• Managing a complex calendar and inbox, and coordinating meetings with internal and external stakeholders
• Working closely with the Head of Office, LSE leadership team and Deputy Secretary EA colleagues
• Coordinating travel and other administrative requirements
• Supporting and guiding administration professionals across LSE

Skills and Experience Required = Ngā pukenga me ngā wheako e hiahiatia ana

• Proven success in a senior executive support role within a large, complex organisation
• Exceptional relationship management skills and the confidence to work with senior leaders, Ministers’ offices and diverse stakeholders
• Sound knowledge of administrative systems and processes, with excellent organisation and attention to detail
• Demonstrated ability to build trust and credibility at executive level while handling sensitive information with discretion
• Strong communication, influence and interpersonal skills
• The ability to anticipate needs, exercise sound judgement and reprioritise quickly
• A collaborative, customer-focused approach and a willingness to support colleagues
• An understanding of MBIE and how LSE contributes to the Ministry’s outcomes
• The resilience and adaptability to succeed in a flexible, complex and dynamic environment

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.

• Māia– Bold and brave
• Pae Kahurangi – Build our Future

Our aspirations are echoed in our Māori identity – Hīkina Whakatutuki – which broadly means ‘lifting to make successful'.

MBIE recognises the partnership founded under TeTiritio Waitangi between Māori and the Crown and is committed to giving effect to TeTiritio Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.