Executive Assistant

Ministry of Business, Innovation and Employment; Wellington; On-site; NZD 77,000 - 96,000; Full time

Benefits offered by this job

KiwiSaver

Wellness benefits

Job summary

Ministry of Business, Innovation and Employment (MBIE) in Wellington seeks an Executive Assistant to provide high-level, confidential support to the Deputy Secretary, Labour, Science and Enterprise. You will manage complex calendars, coordinate meetings with internal and external stakeholders, and collaborate with senior leaders to enable efficient operations.

The role requires discretion, strong relationship building, meticulous organisation and the ability to adapt in a fast-paced public

Qualifications

• Proven success in a senior executive support role within a large, complex organisation.
• Exceptional relationship management skills and the confidence to work with senior leaders, Ministers' offices and diverse stakeholders.
• Sound knowledge of administrative systems and processes, with excellent organisation and attention to detail.
• Demonstrated ability to build trust and credibility at executive level while handling sensitive information with discretion.
• Strong communication, influence and interpersonal skills.
• The ability to anticipate needs, exercise sound judgement and reprioritise quickly.
• A collaborative, customer-focused approach and a willingness to support colleagues.
• An understanding of MBIE and how LSE contributes to the Ministry's outcomes.
• The resilience and adaptability to succeed in a flexible, complex and dynamic environment.

Responsibilities

• Provide high-level, confidential executive support to the Deputy Secretary.
• Manage a complex calendar and inbox, and coordinate meetings with internal and external stakeholders.
• Work closely with the Head of Office, LSE leadership team and Deputy Secretary EA colleagues.
• Coordinate travel and other administrative requirements.
• Support and guide administration professionals across LSE.

Skills

Executive support

Relationship management

Organisation

Discretion

Communication

Proactiveness

Collaboration

MBIE knowledge

Job description

Discover a career with purpose at MBIE

Discover a career with purpose at MBIE

Work at the heart of a high-performing, collaborative team Provide trusted executive support to the Deputy Secretary Take on a varied, fast-paced and rewarding role Permanent full time | Wellington based

Salary Range $77,359 - $96,453 + KiwiSaver + wellness benefits

About the Role

Tēnei tūranga: As Executive Assistant, you will provide high-level, confidential support to the Deputy Secretary, Labour, Science and Enterprise. This pivotal role supports the success of the LSE group, liaising with both internal and external stakeholders to support the Deputy Secretary. You will be a proactive self-starter who builds trusted relationships, anticipates needs and stays organised as priorities shift. Sound judgement, discretion and a calm, solutions-focused approach will help you thrive in this fast-paced environment.

Your day-to-day responsibilities will include:

• Providing high-level, proactive executive support to the Deputy Secretary
• Managing a complex calendar and inbox, and coordinating meetings with internal and external stakeholders
• Working closely with the Head of Office, LSE leadership team and Deputy Secretary EA colleagues
• Coordinating travel and other administrative requirements
• Supporting and guiding administration professionals across LSE

Skills and Experience Required

Ngā pukenga me ngā wheako e hiahiatia ana

• Proven success in a senior executive support role within a large, complex organisation
• Exceptional relationship management skills and the confidence to work with senior leaders, Ministers' offices and diverse stakeholders
• Sound knowledge of administrative systems and processes, with excellent organisation and attention to detail
• Demonstrated ability to build trust and credibility at executive level while handling sensitive information with discretion
• Strong communication, influence and interpersonal skills
• The ability to anticipate needs, exercise sound judgement and reprioritise quickly
• A collaborative, customer-focused approach and a willingness to support colleagues
• An understanding of MBIE and how LSE contributes to the Ministry's outcomes
• The resilience and adaptability to succeed in a flexible, complex and dynamic environment

About MBIE

Ētahi kōrero mō MBIE: MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all NewZealanders. We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all NewZealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable. People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.

Mahi Tahi - Better Together Māia - Bold and brave Pae Kahurangi - Build our Future Pono Me Te Tika - Own It Our aspirations are echoed in our Māori identity - Hīkina Whakatutuki - which broadly means ‘lifting to make successful'. MBIE recognises the partnership founded under TeTiritio Waitangi between Māori and the Crown and is committed to giving effect to TeTiritio Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa NewZealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa NewZealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.

E mōhio ana a Hīkina Whakatutuki i puea ake te kōtuinga I waenganui i a ngāi Māori me te Karauna i Te Tiriti o Waitangi, ā, kei te whai ia ki tewhakaū ake i Te Tiriti o Waitangi. Mā tewhai kiko o ngā kōtuinga ahunga roa o ngā iwi, o ngāi Māori, me ētahi atu rōpū Māori ki te Karauna, ka tutuki tēnei. He āhuatanga nui tēnei e āhei ai ngā mahi whanaketanga ā‑ohanga, ā‑pāpori hoki ki a ngāi Māori me Aotearoa whānui. E whai tonu ana mātou ki te kōtui atu ki ngā iwi mō te rapu huarahi hou ki tewhakaara i ngā kaupapa kua roa nei e tāmi ana i a ngāi Māori me Aotearoa whānui, ā, e whai ana hoki ki te tautohu i ngā āheinga kōkiritanga mā ngā iwi, me te tautoko i ngā iwi kiawhai mana ake ai ēnei āheinga.